Recruitment, HR & Training Assistant in Stokesley, United Kingdom

Job Opportunity

Due to sustained growth Labman are seeking to recruit a Recruitment, HR & Training Assistant to join the team.

Labman deliver bespoke robotics and software systems to major companies and public bodies all over the world. The job will be challenging and dynamic with opportunities to work with a huge range of established and emergent technologies, providing you with opportunities to learn and develop your skillset.

You will be working alongside the current HR team and linking with the other teams and disciplines of dedicated engineers at Labman’s HQ in North Yorkshire, UK. It is a creative and innovative environment, full of the latest robotic systems and technology, as well as climbing walls, gym and even a squash court. There will be opportunities to travel, within the UK and worldwide.

What the Job Involves

Recruitment Support:

• Assisting HR with the process of recruitment, including initial screening of resumes and applications

• Schedule and coordinate interviews between candidates and hiring managers within various business areas.

• Liaise with hiring managers to ensure candidates are updated in a timely manner.

• Maintain accurate records of candidate information and recruitment activities.

• Assist in drafting job advertisements and posting them on relevant platforms.

• Managing work experience applications liaising with areas who may be able to assist.

Job Description Writing:

• Collaborate with hiring managers to create comprehensive job descriptions.

• Ensure job descriptions are up-to-date, accurate, and reflective of business needs.

• Review and revise job descriptions as necessary to attract top talent.

HR Administrative Duties:

• Manage day-to-day HR administrative tasks, including but not limited to filing, data entry, and correspondence.

• Assist in maintaining employee records and HR databases.

• Respond promptly to employee inquiries and requests for information.

• Supporting HR-related training programs, workshops, and seminars

• Compiling and maintaining paper, digital, and electronic employee records, including holiday and sickness leave

• Assisting with minutes in HR meetings

Onboarding Assistance:

• Support the onboarding process for new hires by ensuring necessary documentation and training is completed.

• Help to ensure new employees have a smooth transition into Labman.

• Assist IT with the setup of employee workstations and access to necessary tools and systems.

Training Support:

• Assist in organising and scheduling training sessions and workshops for employees.

• Prepare training materials and resources as needed.

• Coordinate with area managers to ensure staff training modules are completed.

• Liaise with mentors & university/college assessors to ensure apprentices training is maintained and completed.

• logistics for training events, including room bookings and equipment setup.

• Working with external training providers to identify suitable training courses using information provided by area managers.

• Implement feedback mechanisms to evaluate the effectiveness of training programs.

• Provide administration support to the Labman team where required.

Company Overview

Established for over 40 years, Labman Automation Ltd is an award-winning company with its HQ in North Yorkshire and offices in Bracknell and Liverpool. Labman design and manufacture bespoke laboratory automation systems for a wide range of industries across the world.

We’re a company that prides itself on building strong relationships with our customers and meeting their technological challenges. Our purpose is to enable a world where science is not limited by technology. Our philosophy of engineering excellence is achieved through self-discipline with supportive leadership, sustainable partnerships, and openness. Our company structure encourages involvement and accountability from everyone. This is driven forward with kindness, humour & enthusiasm. This is driven by our core values & behaviours which underpin everything we do:

• In it together – Being a team; a community of mutual support

• Excellence – Working & delivering at the very highest quality

• Humility – Respecting yourself and others

• Sustainability – Recognition that we have an impact on our planet, our company and our community

• Fun – Enjoyment in your work

Essential Capabilities

• Exceptional verbal and written communication skills

• Knowledge of computers & multi-media equipment

• Administrative and clerical skills, including report writing, record keeping and scheduling.

• Spreadsheet preparation and presentation skills

• Excellent organisational skills

• Ability to handle confidential information with discretion.

• Experience in planning and delivering on outputs, with a high attention to detail.

• Demonstrates ability to work effectively in a team.

• Demonstrates ability to manage own workload and meet deadlines.

• Maintain a high level of discretion and ability to maintain confidentiality.

• Resilience in the face of unexpected challenges and setbacks

Desirable skills / experience

• CIPD certification is an advantage.

• 2 years+ experience involved in administrative tasks such as development of training programs, and employee database management.

• 1 year+ experience within HR administration role

• Comprehensive knowledge of the hiring process, including recruiting, interviewing, and onboarding

• Knowledge of Applicant Tracking System software such as Breezy

• Experience working within recruitment or in a related role.

• Experience in the robotics or manufacturing industry.

What We’re Offering

• 33 days annual holiday (raising to 38 over 5 years) including public holidays

• Free use of in-house gym, bouldering wall and squash court

• Multiple social teams/groups from Photography club to 5 a side. Or the ability to start your own activity

• Opportunity to travel worldwide

• 5% employer pension contribution paid on full salary with no upper cap

• Free access to counsellor and psychotherapist

• CPD support and annual subscription to appropriate body covered

• The ability to forge a long-lasting career at a company that has seen consistent growth year on year. With the chance to grow and flourish in sector that is only expanding

• A culture where you take ownership of your responsibilities and feel part of the company

• The opportunity to work in the fantastic area of North Yorkshire – we think, the world’s best kept secret. Labman HQ is located on the outskirts of the Georgian Market town of Stokesley – a stone’s throw from the breath-taking East Coast and the Yorkshire moors and yet only 90 minutes from the Lake District and 2 ½ hours to London by train

• …..and not to mention; free fruit, nice coffee, BBQ’s + team events

Closing date – 30th April 2024. Once applications are received you will be sent a link for a 1 minute recording. From 1st May we will review applications and those shortlisted will be contacted for a Teams interview. Final interviews will be an in person interview.

Please be honest in your application as this is a legal document.