- Location:
- Dublin, Leinster, Ireland
- Salary:
- Competitive
- Type:
- Permanent
- Main Industry:
- Search Finance, Banking & Insurance Jobs
- Other Industries & Skills:
- Agriculture, Fisheries & Forestry, Education & Training Information Technology, Legal, Management & Executive, Property & Real Estate, Purchasing & Supply Chain, Science, Utilities & Services
- Job ID:
- 130503140
- Posted On:
- 14 May 2024
Are you ready to be the heartbeat of our organization in our vibrant office in Dublin?
At Novo Nordisk we’re searching for an Office Manager/Executive Office Assistant to infuse energy into our workplace and ensure seamless, top-tier operations.
If you’re a proactive problem-solver with a passion for delivering excellence, this role is for you!
This is a part-time office based job-share role where you will collaborate closely with another exceptional colleague, working 35 hours over a two-week period. More specifically one week you’ll work from Wednesday to Friday, and the next from Thursday to Friday, from 9:00 am to 5:00 pm.
The Position
This role will involve working closely with all functions to ensure a seamless employee experience. You will jointly drive the agenda for Health and Safety, Facilities Management, Office Organisation, Internal Events, Leadership Team support and cross-company Project Management. You will also work closely supporting our General Manager.
Additionally you will:
• Ensure compliance with legal and regulatory requirements for health and safety management and lead the Health & Safety agenda across the organization, promoting proactive communications and ensuring safety standards are up-to-date.
• Maintain safety and access details, liaise with building security and maintenance, manage office cleanliness and maintenance, oversee contractors, and ensure stocked facilities.
• Assist in ad-hoc projects, define and document operational procedures, manage office costs within budget, organize meetings/lunches, participate in team meetings, support HR with key employee events.
• Maintain relationships with suppliers, resolve service-related issues, manage insurance renewals, ensure procurement compliance, and monitor vendor performance.
• Make complex decisions involving coordination with stakeholders internally and externally. Possess business knowledge and a quality mindset to ensure high-quality decisions.
You should be able to work autonomously with a high degree of independence and initiative. Exhibit innovative thinking and adaptability to the varied nature of the role.
Qualifications
To succeed in this role, we imagine that you have the following qualifications:
• Previous experience of 5 years minimum working in a professional services, regulated and compliance driven industry.
• Demonstrated experience in operations within a fast-paced environment, with the ability to handle multiple demands concurrently and prioritise accordingly.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint & Outlook). Knowledge of SAP, coupled with good data management skills, including computer literacy and keyboard skills would be a plus.
• Excellent stakeholder management, communication, and customer service skills, with a focus on business ethics, compliance, and continuous improvement.
• Strong attention to detail, organizational prowess, and the ability to build and maintain relationships at all levels of business, while working effectively both independently and as part of a team.
Additionally, we seek someone who can collaborate effectively within a team and is able to work onsite in the office.
About the Department
Working in the HR team of 4 people, you will report to the People & Organisation Director. You will work closely with all other teams in the organisation and really be the glue that holds operations together. Our department is small, agile and supports business leaders create and maintain a highly engaging workplace based on purpose, collaboration, and sustainability.
We are eager to connect with candidates who want to make a difference, develop their skill set and honour their potential.
Working at Novo Nordisk
We are a proud life-science company, and life is our reason to exist. We’re inspired by life in all its forms and shapes, ups and downs, opportunities and challenges. For employees at Novo Nordisk, life means many things – from the building blocks of life that form the basis of ground-breaking scientific research, to our rich personal lives that motivate and energise us to perform our best at work. Ultimately, life is why we’re all here – to ensure that people can lead a life independent of chronic disease.
Contact
Please submit your application via the Novo Nordisk website. We do not accept directly sent CVs.
Deadline
Apply before 27 May 2024.
We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.
At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.
To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesineu.com) you saw this job posting.
