Administrative Assistant

Job title:

Company:

Emazing Group: iHeartRaves / INTO THE AM

Job description

We are seeking a highly organized and detail-oriented Remote Administrative Assistant to join our team. The ideal candidate will be proactive, efficient, and capable of handling a variety of administrative tasks with a high level of professionalism and confidentiality, all from the comfort of their home office.Responsibilities:

Manage and maintain executive schedules, including scheduling virtual meetings, appointments, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
File and retrieve documents and reference materials in cloud-based systems.
Conduct research, collect and analyze data to prepare reports and documents.
Manage and maintain digital office supplies and equipment.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a digital filing system.
Handle sensitive information in a confidential manner.
Take accurate minutes of virtual meetings.
Coordinate digital office procedures.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.
Knowledge of remote office management systems and procedures.

Working knowledge of digital office equipment and software, like printers and cloud storage.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Familiarity with virtual communication tools such as Zoom, Slack, and Microsoft Teams.
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus.