Unit Head (Finance)(P4)

Unit Head (Finance)(P4) – (2024/0491 (017141))

Organization

: TCPC-Finance Unit

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2024-09-16, 7:57:38 AM

Closing Date

: 2024-10-06, 9:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term – Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.

Organizational Setting

The Department of Technical Cooperation (TC) consists of the Office of the Deputy Director General, four regional Divisions (Africa, Asia and the Pacific, Europe and Latin America and the Caribbean), the Division of Programme Support and Coordination and the Division of the Programme of Action for Cancer Therapy (PACT). It provides strategic direction for the IAEA’s technical cooperation programme, and is responsible (in close collaboration with Member States) for the planning, formulation, implementation and monitoring of the programme, in line with the IAEA Medium Term Strategy.

The Division of Programme Support and Coordination (TCPC) is responsible for the development, promotion and consistent application of strategies, policies, standards, tools and systems to support the TC programme. This includes quality assurance and enhanced results-based programme management, training and capacity development, expanded cooperation through existing and new partnerships and resource mobilization, efficient management of financial resources, data and information, as well as outreach and reporting.

The Finance and Information Management Section (TCFIMS) is responsible for the development, standardization and consistent application of implementation tools, processes and agreements; for the efficient use of programme funds through budgeting and financial monitoring; for providing supporting information, data and statistics; and for the development and enhancement of information technology support systems including communication systems.

Main Purpose

The Unit Head, Finance, manages the allocation and efficient use of TCP financial resources, ensures that financial management of the TCP is in compliance with existing financial rules and regulations, policies and practices and guarantees the integrity of financial data. He/she is responsible for the development, enhancement of financial monitoring procedures, tools and reporting mechanisms.

Role

The Unit Head, Finance, is 1) a specialist in all aspects of financial management of TC programme and operational funds including the allocation, budgeting, monitoring and disbursement of funds; 2) an adviser and trainer to other TC staff and stakeholders to ensure they have the necessary information for the efficient use of financial resources; 3) an innovator in reviewing and enhancing financial monitoring and reporting approaches and procedures to increase efficiency and effectiveness of resource allocation and use; 4) a team leader, ensuring the provision of efficient and effective service.

Functions / Key Results Expected

Develop and maintain framework for financial resource allocation for the TCP analyzing past financial trends and future prospects and setting financial parameters in consultation with programme managers.

Provide management with financial reports and forecasts of available resources and recommend innovative solutions and appropriate corrective actions when required.

Continually review approaches and processes regarding the allocation, management, monitoring and reporting of financial resources, recommending enhancements as appropriate; ensuring that TC-specific financial requirements and procedures are understood and incorporated into Agency systems.

Monitor and assess the financial performance and analyze financial data to establish the extent to which Member States can receive assistance from the TCF.

Prepare standard costs for implementation components and maintain regional allotments for the TCF.

Coordinate reporting on financial issues, oversee the preparation of financial aspects of the Annual Report and programme approval documentation.

Ensure compliance with financial rules, regulations, policies and procedures including the implementation of audit recommendations.

Advise external and internal stakeholders on financial aspects of the TCP, acting as focal point for TCP financial aspects in training as well as for cross-departmental financial management issues.

Competencies and Expertise

Core Competencies(Competency Framework)

Name Definition Planning and Organizing Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones. Communication Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate. Achieving Results Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned. Teamwork Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.

Functional Competencies

Name Definition Analytical thinking Applies business analytics to establish programme priorities. Makes rational judgements from the available information and analysis. Judgement/decision making Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules. Technical/scientific credibility Provides guidance and advice in his/her area of expertise on the application of scientific/professional methods, procedures and approaches.

Required Expertise

Function Name Expertise Description Finance Finance Principles and Practices Capability to apply and interpret Financial Regulations and Rules. Finance Financial Analysis Analytical skills and knowledge of current trends and issues related to financial management issues. Finance Financial Support Understanding of the interrelations between financial resources, programmatic needs and IT systems, as well as the needs of Member States. Finance International Public Sector Accounting Standards Knowledge and understanding of International Public Sector Accounting Standards (IPSAS).

Qualifications, Experience and Language skills

• Master’s Degree – Advanced university degree in Accounting, Business Management, Economics or related fields.
• Bachelor’s Degree – First level university degree in Accounting, Business Management, Economics or related fields plus two years of relevant work experience may be considered in lieu of the Advanced university degree.
• Minimum seven years of relevant working experience in programme and project finance at the national or international level, preferably in an international setting with demonstrated experience in the management of financial resources and understanding of related IT systems.
• Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, English, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $77326 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 45777*, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks’ annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/professional-staff/conditions

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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