UN Coordination Specialist

United Nations Development Programme (UNDP)



Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The UN/UNDP Brussels Representation Office has a coordinating role in leading the UN Brussels Team (UNBT) and supporting the broader UN system to maintain, nurture and develop the UN strategic partnership with the European Union (EU). In recent years, this partnership has gained in intensity as has the UNBT’s role in projecting a unitary UN image to its partners. The UNBT today is constituted by 28 resident agencies, funds, programmes and other entities and 3 virtual members connecting from other capitals with the possibility of more to come. The UN/UNDP office also provides logistical and strategic support to UN and UNDP headquarters, country representatives and other non-resident UN entities.

The UN Coordination Specialist will work under the guidance and direct supervision of the Director of the UN/UNDP Brussels Representation Office and Representative of the UN System in the EU. The incumbent will ensure overall coordination support to the efficient functioning of the Director’s Office in their capacity as UN Director. This will include bringing together the different UN entities at different levels to improve the efficiency and effectiveness of the UN-EU strategic partnership. The incumbent will additionally provide support in the analysis of global (development and humanitarian) policies of mutual UN-EU interest, including the coordination of inputs into substantial UN contributions to EU policy initiatives, and promote smooth information flows between the UNBT and the EU institutions. Promoting a client-oriented approach, the UN Coordination Specialist will work in close collaboration with the DCO Senior Programme Manager working in the UN Director’s office, the UNBT and the various units of the UN/UNDP Brussels Representation Office (Deputy Director, Operations, Programme, Bureaux and Projects).

The UN Coordination Specialist must be very self-motivated, with the capacity to take initiatives and work independently with an innovative approach to problem-solving. With excellent communications and diplomatic skills, s/he should be able to work concurrently on multiple activities, observing priorities and deadlines to deliver required results.

Duties and Responsibilities
Ensures effective policy support towards the development and implementation of the UN-EU strategic partnership, focusing on the achievement of the following results:
  • Implement activities of joint UN-EU interest, in line with the outcomes of the yearly High-Level Dialogue between the EU and the UN as well as priorities identified by the UNBT and UN/UNDP Director.
  • Track EU and UN policy developments relevant to the UN and keep the UN system regularly informed.
  • Support and advise the UN Director and UN entities in their engagement with the EU institutions.
  • Identify and recommend actions for enhancing inter-agency coordination, initiating and providing support in the implementation of inter-agency joint actions agreed upon by the UNBT.
  • Organize dialogues and consultations between the UN system and the EU to advance common priorities, particularly to contribute to shaping EU policies and programmes.
  • Conduct research and write briefings on EU institutions and relevant policies; provide support in the preparation of information and advocacy materials in consultation with the UNBT.

Ensures the effective coordination of activities emanating from the Director’s Office regarding inter-agency coordination, focusing on the achievement of the following results: 

  • Draft correspondence, briefings and reports for the Director, on all issues relevant to UN-EU coordination; facilitate the circulation of incoming/outgoing UNBT communications, ensuring adherence to appropriate protocol and correspondence guidelines.
  • Coordinate the preparation of missions and events in support of UNBT-wide activities; compile and prepare briefings, presentation materials and background information for identified UNBT missions.
  • Provide support in the organization of UNBT Agency Heads’ meetings and yearly retreats, circulating information as required, ensuring that relevant parties are kept informed of activities, initiatives and requests, and facilitating any necessary follow-up action.
  • Track and report on UNBT cost-shared budgeted activities.

Institutional Arrangement

The UN Coordination Specialist will perform their duties under the direct supervision of the UN/UNDP Director, working in close collaboration with the UNBT, the DCO Senior Programme Manager in the Director’s Office and the various units within the UN/UNDP Brussels Representation Offices (Directorate, Operations, Programmes, Bureaux and Projects).

Core Competencies:
  • Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
  • Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
  • Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
  • Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
  • Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
  • Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
  • Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies:

  • Business Direction Strategy – Strategic Thinking
    • Ability to develop effective strategies and prioritized plans in line with the UN’s objectives, based on the systemic analysis of challenges, potential risks and opportunities; linking the vision to reality on the ground, and creating tangible solutions
  • Business Direction & Strategy – Effective Decision Making:
    • Ability to take decisions in a timely and efficient manner in line with authority, area of expertise and resources
  • Business Direction & Strategy – Negotiation and Influence:
    • Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create “win-win” situations
  • Business Development – Integration within the UN:
    • Ability to identify and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/practical situations
  • Business Management – Communication:
    • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
  • Business Management – Customer Satisfaction/Client Management:
    • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs
  • External Relations & Advocacy – Partnership Management
    • EU Partnerships: Knowledge and understanding of EU strategies, approaches, processes and systems
      Relationship management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding
Required Skills and Experience
  • Master’s degree (or equivalent) in International Relations, Development Studies, Political Sciences or related field


  • Bachelor’s degree in the same disciplines or related field with a minimum of 7 years of relevant experience would be given due consideration in lieu of the advanced university degree.
  • Minimum of 5 years (with Master’s degree) or 7 years (with Bachelor’s degree) of relevant work experience, providing policy support, coordination, or management advisory services at national or international level.
Required skills:
  • Excellent coordination, analytical, reporting and drafting skills.
  • Ability to plan, prioritize and deliver tasks on time.
  • Strong interpersonal and networking skills, and proven capacity to coordinate consultative processes, work with and maintain good working relations with partners.
  • Initiative-taking with ability to work effectively under pressure and adapt to change; proven problem-solving abilities.
  • Effective participation in team-based, information-sharing environment, collaborating with others.
  • Sound knowledge of work and mandates of the UN System, UNDP and the EU institutions.
  • Experience in the usage of computers and office software packages (Office, Word, Excel, PowerPoint, Outlook, etc).
  • Fluency in English (written and spoken).
  • Knowledge of French an advantage.

UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.

The following documents shall be required from the applicants:
a) Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
b) A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
c) Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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