Job Description
Reporting to: Operations Director
Location: London
Starting: September 2024
Duration of the contract: 1 year
Language: Fluent in English, Arabic is a plus
Salary: £26,000
Application deadline: 5th September 2024
Do you believe in the power of social enterprise to create meaningful and scalable social change in disadvantaged communities, across the Middle East and North Africa (MENA)? Are you looking to be involved with and help grow a movement that is backing sustainable social change across the Arab region?
ABOUT ALFANAR
Launched in 2004, Alfanar is the Arab region’s oldest venture philanthropy organisation. We are a UK-based charity with operations in Cairo, Beirut and Amman and affiliates in the US and the Netherlands. We aim to transform lives in disadvantaged communities across the Arab world by strengthening ambitious social enterprises responding to pressing needs, especially around children’s education, youth employment and women’s economic empowerment. Alfanar provides grants, repayable grants and impact investment (through a soon to be launched sister impact fund) and technical assistance to social enterprises, enabling them to scale their impact in disadvantaged communities, while increasing the sales of goods and services to achieve greater financial sustainability. Alfanar’s highly engaged venture philanthropy approach applies the principles of private sector investment to charitable giving, delivering social returns that are sustainable, scalable, and game changing. For more information about Alfanar’s venture philanthropy work, see our 2023 Impact Report and our website at: www.alfanar.org.
Scope of the Job
The Team Coordinator will be responsible for ensuring the smooth day-to-day operations of the team. This role involves coordinating various team activities, managing schedules, booking travel and accommodation, and providing comprehensive administrative support, including managing key meetings with the Board of Trustees and committees at Alfanar.
Main Responsibilities
Team Coordination (60%)
- Coordinate and manage team schedules, meetings, and events to ensure smooth operations.
- Assist in planning and organizing team activities, including workshops, training sessions, and off-site meetings.
- Act as the point of contact for team members, ensuring effective communication across departments.
- Support the organisation and administration of internal and external meetings, including calendar scheduling, preparing and disseminating agendas, taking minutes, and following up on action items.
- Support the organisation of events, conferences, and webinars (in-person and online) and international travel.
- Maintain and update the team’s documentation, ensuring all files are organized in SharePoint.
- Monitor and replenish office supplies and provide procurement support as required.
- Arrange travel and accommodation for staff globally, ensuring all bookings are made in line with Alfanar policies and within budget and coordinate visa applications, transportation, and itineraries for staff traveling internationally.
Administrative Support (40%)
- Provide administrative support to the team.
- Assist in preparing reports, presentations, and other documents as needed.
- Support the management of team budgets and monitor expenses against allocated funds.
- Assist with the onboarding process for new team members, ensuring they are well-integrated into the team.
- Assist with the preparation and submission of statutory documents, such as annual reports and regulatory filings.
- Support the Operations Director and other senior staff with ad-hoc administrative tasks as required.
Qualifications & Experience
- Proven experience in a coordination or administrative role providing high quality support to both office and remotely based colleagues preferably in a not-for-profit environment
- Experience in coordinating high-level meetings, including with Boards and committees, and arranging international travel
- Ability to undertake meeting/webinar administration and minute taking.
- Strong organizational and time-management skills, with the ability to handle multiple tasks and priorities.
- Excellent verbal and written communication skills.
- Consistent attention to detail.
- Microsoft Office: high level of competence in SharePoint, Teams, Word, Excel, PowerPoint and Outlook.
- Desirable: Arabic is a plus
- Desirable: Degree in Business Administration, Management, or a related field.
Personal qualities
- Passionate about Alfanar’s mission and values
- Honesty, reliability, attention to detail and dedication
- Excellent interpersonal skills, able to work with a wide range and varying levels of stakeholders.
- Pro-active and able to use own initiative in shifting environments
How to apply
Please send your CV along with a brief cover letter outlining your suitability for the role to recruitment@alfanar.org.uk by 5th September 2024. Candidates must have the right to live and work in in the UK. Only short-listed candidates will be contacted.