Supply and Mail Specialist

Title: Supply and Mail Specialist

Agency: VCCS-System Office

Location: Chesterfield – 041

FLSA: Nonexempt

Hiring Range: 38,000-40,000

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.

This position is responsible for the day-to-day operations of the office supply inventory and mail room, ensuring smooth functioning and efficiency. The incumbent obtains, sorts and delivers incoming mail and serves as the storekeeper and principal delivery and mail clerk for the System Office. Additionally, this role involves collaborating with other departments on various projects of the System Office and support the activities of the Facilities Manager.

Minimum Qualifications:

• Understanding of inventory control principles, including procurement processes, stock monitoring, and re-supply practices
• Knowledge of mail handling procedures including the use of postal scales or postage meters, postage systems, and shipping logistics.
• Awareness of safety protocols and security measures relevant to mail room operations and supply storage areas
• Skill in providing responsive and courteous customer service to internal staff, addressing inquiries, and resolving issues promptly
• Ability to maintain a well-organized and efficient office supply inventory and mail room, ensuring items are readily available when needed
• Ability to identify and resolve issues related to supply shortages, mail delivery discrepancies, and other operational challenge
• Capacity to lift and move heavy packages as required, ensuring efficient handling of incoming and outgoing mail and supplies
• Experience in office supply management, mail room operations, or similar administrative roles.
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite
• Ability to lift and move heavy packages as needed.
• Familiarity with safety and security procedures in a corporate environment.

Preferred Qualifications:

• Certification in office administration or related field.

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