Subcontracts Specialist

Location:

Warsaw, Masovian, Poland

Salary:

Competitive

Type:

Permanent

Main Industry:

Search Management & Executive Jobs

Other Industries & Skills:

Manufacturing

Advertiser:

Bechtel

Job ID:

131112988

Posted On:

18 September 2024

Requisition ID: 277270 

– Relocation Authorized: None 
-Telework Type: Full-Time Office/Project 
-Work Location: Warsaw, PL 
Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world’s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our
Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our
extraordinary teams building inspiring projects in our
Impact Report. 

Project Overview:

Bechtel and Westinghouse Electric Company have partnered to deliver the first AP1000 nuclear power reactors in Poland for our customer, the Polish Entity Polskie Elektrownie Jadrowe (PEJ). Bechtel will be the Engineering, Procurement, and Construction (EPC) contractor for the project. As the EPC, our responsibilities will include providing the design for the Turbine Island and Balance of Plant as well as the construction of the entire facility. This is a one-of-a-kind opportunity, and we are looking for the talent that will help expand Poland’s nuclear base and build a strong and long-lasting energy future for generations to come. base and build a strong and long-lasting energy future for generations to come.

Upon initial hire and onboarding, the position will require full time presence in the Warsaw, Poland project office. Part-Time telework flexibility may be an option as the project progresses.

Job Summary:

Performs purchasing duties, including bidder prequalification, developing bid lists, bid solicitation, bid analyses, negotiation and commitment of purchase orders. Administers purchase orders following commitments. Solicits and evaluates budgetary quote requests to support project estimates. Roles and Responsibilities shall include, but not limited to the activities outlined in the Job Dimension section of this Job Description.

Major Responsibilities:

Supervision Received

-Reports to and receives operational direction from the Purchasing Supervisor.
-At jobsite locations, reports to and receives operational direction from the Project Field Procurement Manager.
 

Supervision Exercised

-None
 

Contacts

-Maintains working relationships with project Supply Chain personnel and project discipline personnel in order to perform assigned duties.
-Maintains working relationships with those bidders and suppliers involved with the performance of assigned tasks.
 

Responsibilities

-Reviews and assists with other commercial and technical data prepared by Engineering, Construction, Traffic & Logistics, Finance, Insurance, Tax and other procurement functional groups to assure inputs are suitable for pro-forma or solicitation documents.
-Develops and issues purchase order as assigned by performing the following:
-Communicates with Engineering, Construction, or other function to assist and/or guide them in the preparation of service requisitions.
-Prepares, maintains, and monitors project bidders lists through sourcing engagement and pre-qualification activities, ensuring input is received from potential bidders and reviewed by supply chain functions and other operational functional groups.
-Prepares and organizes assigned meetings, such as requisition planning, pre-bid, bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the client and contractor on all contractual matters.
-Develops and issues request for quotation / proposal to include evaluation criteria and technical / commercial requirements, obtain necessary approvals, and provides oversight of the bidding process, such as coordination of bidders’ questions and questions, pre-bid meetings, and timely receipt of bids.
-Perform commercial evaluation, coordinate technical evaluation with functional personnel and apply evaluation factors as required.
-Directs negotiations in the award of purchases (including change management), following review and approval of the proposed negotiating plan by the designated supervisor.
-Prepares Commercial Bid Summary and recommendation letter and secures required approvals.
-Definitize and issue award.
-Purchase Order administration activities shall include expediting of submittal, fabrication, delivery, and warranty activities, progress meeting, change management, and other administration activities to meet the contractual requirements.
-Prepares and maintains control and status reporting documents.
-Communicates with subcontractors and required functional personnel to achieve required delivery to meet contractual and project requirements.
-Assists project team with solving administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions.
-Provide input to project schedules and reports as directed.
-Mentor and provide training to purchasing representative, other supply chain personnel, and other supply chain related functions.
-Support other supply chain activities, if required.
-Support estimating activities of obtaining and evaluation of budgetary bids.
-Performs all work activities in accordance with established policies and procedures.
-Demonstrated experience working collaboratively with a team and providing support as needed
-Other duties, as assigned

Education and Experience Requirements:
-Bachelor’s degree or equivalent and minimum 6 year of professional experience in related field. In lieu of degree, 12 years of relevant experience.

Required Knowledge and Skills:
-Knowledge and experience in all phases of purchase order formation including bidder prequalification, preparation of bidders lists, compilation of bid requests, negotiation of terms and conditions, award.
-Knowledge and experience in purchase order administration including change management, monitoring supplier performance, backcharge procedures, and the resolution of claims and disputes.
-Skill in working and communicating effectively, both orally and in writing, with other project functional groups, such as Engineering, Construction, Project Management, other functional groups, and subcontractors.
-Knowledge and experience of Uniform Commercial Code or applicable commercial legislation, law, negotiations, accounting, cost engineering, internal commercial conditions gained through education or experience.

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world’s toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at bechtel/total-rewards.

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of “One Team,” respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

We’re creating a space where all people, including those with disabilities, can advance their careers and optimize their possibilities through a fair and inclusive workplace. If reasonable adjustments are needed for an open position, please Apply to ensure we can provide an environment where each and every candidate

can thrive: 

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