Societies & Communities Assistant

Job title:

Societies & Communities Assistant

Company:

Lancaster University

Job description

Are you a people person who loves ticking tasks off your “To Do” lists? Are you someone who has joined different societies and enjoyed building new friendships during your time at Uni?We’re looking to build a strong staff support network for our 200+ Societies and Communities. You’ll be part of a team who provide efficient and effective support at all levels to student leaders and their respective communities. You’ll be an effective networker, communicator and a problem solver, understanding the value that societies & student communities can bring to the experience of students.Societies and Student Communities are the beating heart of Lancaster University, with over 200 student groups delivering activities and opportunities throughout the year. The campus community is an ever vibrant and exciting place to be. If there is something fun happening on campus, you can bet it will be one of our student groups behind it!We are a welcoming and close-knit team with a real drive and enthusiasm for supporting the incredible innovation and diversity of our campus community. We provide day-to-day support for the 1100+ student execs that lead societies and College JCRs.Preferred start date: 16th of September 2024Expected end date: 31thh of July 2025Interview date: 30th of August 2024Location: On the Lancaster University campusHours per week: 8Job DescriptionMajor Duties:

• To assist with enquiries from all students, particularly those involved in Societies and College JCRs, to provide a comprehensive information service.
• To assist with general administrative tasks as directed.
• To collect new contact details and other information from student groups and update our records.
• To support new society exec members through the Society Re-affiliation Process.
• To support the delivery of union events such as the Freshers & Refreshers Fairs.
• Support the delivery of in-person training sessions and workshops for Society & JCR execs.
• Supporting student groups to market their activity and communicate their successes.
• To contact societies as directed for all aspects of the collection and dissemination of general information.
• To process event and room booking queries, and offer support where needed.
• To collate and prepare documentation for meetings including funding applications.

Person SpecificationThe successful candidate should be able to demonstrate the following:

• Excellent Communication skills: Good use of grammar & spelling and accurate conveyance of information.
• Able to gather information and give effective answers to queries in a clear and accurate manner.
• Able to assess the nature of a query and respond appropriately and effectively.
• Excellent attention to detail.
• Knowledge and use of MS Word & Excel.
• Knowledge and use of MS Outlook.
• Good organisation skills.
• The ability to learn quickly.
• Knowledge/Involvement in Student Groups/JCRs. (Desirable)
• Experience of delivering presentations or workshops. (Desirable)

Personal Attributes and Attitudes

• Ability to communicate with a diverse range of customers.
• Self-motivated and able to work unsupervised.
• Team player with an ability to adapt to change.
• Flexible and adaptable.
• Reliable and responsible approach to the working environment.
• Appreciation of confidentiality and high level of integrity.

Working in this role will help develop the following skills and experience:

• Resilience
• Self-motivation
• Teamwork
• Time Management
• Verbal communication
• Written communication
• Planning and organising
• Problem solving
• Integrity
• Knowledge Sharing
• Leadership
• Multi-tasking
• Organisation
• Decisiveness
• Collaboration

You are required to submit a cover letter to support your application. Applications without a cover letter will not be considered.Please note: Unless specified otherwise in the advert wording, this role is only open to individuals living in the UK.Under the terms of this work, we endeavour to provide the advertised number of hours however, hours are not guaranteed and that work may cease if there is a fall in demand.Adverts that display a closing date should be treated as a guide. We reserve the right to close the vacancy once we have received sufficient applications, so we advise you to submit your application as early as possible to prevent disappointment.ShareHelp and advice on making applications can be found on the Lancaster University Careers pages. Visit

Expected salary

£11.44 per hour

Location

United Kingdom

Job date

Mon, 29 Jul 2024 23:52:07 GMT

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