Senior Project Assistant (Movements), IOM Poland, Warsaw

Job title:

Senior Project Assistant (Movements), IOM Poland, Warsaw

Company:

IOM International Organization for Migration

Job description

Job Identification 11891Locations Warsaw, PolandApply Before 29/10/2024, 11:59 PMJob Schedule Full timeContract Type Special Short Term GradedRecruiting Type General ServiceGrade G-6Job DescriptionApplications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.ContextThe Assisted Voluntary Return and Reintegration Program (AVRR) aims to support beneficiaries with pre-departure and return assistance, reintegration counselling as well as reintegration assistance in the country of return. The program is implemented in close coordination with IOM offices in the countries of return as well as with relevant stakeholders in Poland.Under the direct supervision of Senior Project Coordinator and general supervision and guidance of the Chief of Mission and National Programme Officer, the incumbent will be responsible for implementation of return and reintegration assistance for program beneficiaries, and will have the following duties:Responsibilities * Assist in the planning, coordination, implementation and monitoring of AVRR project activities such as dissemination of the information related to the project, organisation of the pre-departure assistance, travel arrangements including bookings, transit assistance and post-arrival assistance.

• Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
• Monitor budget implementation and propose adjustments as necessary.
• Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
• Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
• Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
• Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity building workshops.
• Respond to complex information requests and inquiries; set up and maintain files/records.
• Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
• Monitor work of implementing partners and report any non-compliance to the supervisor.
• Provide inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
• Provides guidance/training and assist in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
• Perform other related duties as assigned.

QualificationsEducation

• High school diploma with six years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Accredited Universities are those listed in the .Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Excellent organizational and coordination skills;
• Very good communication and interpersonal skills including ability to work under time pressure and meet deadlines;
• Ability to work individually and in multicultural team;
• Good knowledge of MS Office including database maintenance.
• In-depth knowledge of the broad range of migration related subject areas

dealt with by the Organization. * Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Languages

• Fluency in English, Polish as well as working knowledge of Russian (oral and written).
• Knowledge of another language, particularly Ukrainian, Spanish, Georgian or Vietnamese will be an asset.

IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.Required CompetenciesIOM’s competency framework can be found at . Competencies will be assessed during the selection process.Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes * Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

• This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
• This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
• Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
• IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
• IOM only accepts duly completed applications submitted through the IOM online recruitment system:

The online tool also allows candidates to track the status of their application. * Only shortlisted candidates will be contacted.For further information and other job postings, you are welcome to visit our website:

Expected salary

Location

Warszawa, mazowieckie

Job date

Wed, 16 Oct 2024 07:53:52 GMT

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