Senior Event Producer

Who We Are:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

About VML Health: VML Health is a global healthcare marketing agency dedicated to creating connected brands and experiences that improve health outcomes. We believe in the power of creativity, technology, and human connection to transform the healthcare landscape. Join our dynamic team and help us shape the future of health communication.

POSITION PURPOSE

VML Health is seeking a highly skilled and experienced Senior Event Producer to join our innovative team. The Senior Event Producer is specialized in event conception, planning and execution. He/She manages the planning and development of events for national and international clients, exploring technologies, storytelling, and educational tools. He/she has specific experience on Live Communication, Show Technologies and Scenography, being able to develop and implement original projects.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Actively participates in the conception and planning of events (F2F, Virtual, Video production).
• Face clients in presenting proposal and managing execution
• Manages and coordinate activities of internal teams (creative, account, digital) for production and execution purposes.
• When needed manages the selection, activation and coordination of external vendors (Tech, builders, filming crew, creatives)
• When needed Give directions and coordinate the sponsor vendors (Tech, builders, filming crew, creatives).
• Give address and participates in location selection and supports site inspections.
• Participates in budgeting and keeps track of budget for vendor aspects under his/her purview (technical, staging, performance).
• Coordinates production plan definition activities involving all stakeholders (external suppliers and internal teams).
• Together with the director, defines the event lineup.
• Manages local coordination of production teams and all people involved (technicians, artists, speakers).
• Checks effectiveness of design elements and participates in event installations.
• Checks that paper documentation, digital design files, and renderings are well organized and maintained.
• Checks that project status and delivery information is communicated to internal teams and clients in a timely manner.
• Be up-to-date on new technologies and trends in software and design.
• Defines event planning from start to finish based on requirements, target audience, and objectives.
• Develop and keep track of timelines and production schedule.

EDUCATION and EXPERIENCE

• A degree/master in PR, Event Management, hospitality management or related field is preferred.
• A degree/master in Architectural, Scenography and 3D design is considered as a plus.
• Experience of 3 years as an Event planning and/or Event Production.

SKILLS

• Level of English: fluent (International Business)
• Proficiency in MS Office Tools, especially Excel and Power Point. The knowledge of CRM tools will be considered a plus
• Knoweldge of 3D design and rendering tools together with Creative Design tools (Adobe Creative Suite or similar) is requested
• Skilled in project management and PM tools
• Knowledge of all the regulations related to the organization of events
• Knowledge of the best technology to support events
• Exceptional communication and negotiation skills
• Excellent organizational skills
• A talent for problem solving
• Customer service orientation
• A team player
• Excellent ability to work under pressure and stay focused

#LI-EMEA #LI-HYBRID

We believe the best work happens when we’re together, fostering creativity, collaboration, and connection. That’s why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.

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