Senior Document Controller

Remarkable people, trusted by clients to design and advance the world.

Wood is currently recruiting for a Senior Document Controller with excellent organisation skills and a logical and ordered approach to work. This role supports our Operations business and based in Aberdeen with hybrid working (2 days remote, 3 days in the office).

#LI-Hybrid

The Role

The successful candidate will be responsible for collection, distribution, retention and archiving of documents through document management systems and work processes. You will ensure all technical documentation associated with the assigned project scope is registered, filed, transmitted and archived in compliance with document management procedures.

You will establish and maintain effective working relationships ensuring communication across the project interfaces.

Our Clients and Projects

Designing the future. Transforming the world.

Our Upstream team will continue to play an important role in providing energy security. We design, engineer, build, operate and maintain the most complex assets in the world, in the harshest of environments, providing solutions across the asset life cycle from concept to decommissioning.

At all levels our goal is the same: to provide our clients with complete assurance that their asset is in safe hands.

What we can offer

• Meaningful and interesting projects Upstream production will continue to play an important role in providing energy security across the globe
• Flexible working arrangements that balance client, team and individual needs offering hybrid working where relevant
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Check documentation to ensure that formats comply with company and client standards
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted to the client as per client requirements and in an expedient manner
• Quality check of all Documentation prior to issuing / transmitting to client
• Responsible for the handling of requests for new Document numbers / hard copy documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Independently handle all aspects of Project documentation utilising various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of in-house and Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Maintenance of the project’s document storage structure
• Produce exception reports, comment overdue reports and any other reports for Project Management review

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don’t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected:

• Knowledge of MS Office
• Knowledge of SharePoint / Documentum / ProjectWise or similar electronic document
• management system
• Knowledge of Adobe
• Communication skills – both written and verbal
• Skilled in word processing, spreadsheets, database applications and electronic data management systems

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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