Secretary / Administrative Assistant

Job title:

Secretary / Administrative Assistant

Company:

Telespazio

Job description

Telespazio Belgium can count on almost 40 years of experience in the field of Space Operations Service & Engineering activities.

We provide a significant contribution to the most major Space programs of the European Space Agency. Our core business is to work on the ground to build bridges into space, contributing to the success of ambitious missions.

The European Space Agency is our biggest client and we provide highly qualified employees to many sites of ESA but mainly for ESTEC in the Netherlands, and we provide a permanent contract with great benefits, a good salary, a relocation package along with genuine support to our employees.

On behalf of the European Space Agency, we are looking for a highly skilled Secretary / Administrative Assistant ( Software Systems Division) to work in ESTEC, in the Netherlands.

What is expected from you:

• Support organization of missions;
• Maintain and manage office allocation;
• Collaboration with HR and other administrative services (recruitment, take-up duty, infrastructure and facility management, proximity support…);
• Support newcomers in initial period (IT support, office, administration and logistics…);
• Support in the organization of events as required (conferences, workshops, final presentation days, divisional seminars and awareness sessions…);
• Support to the logistics around meetings with industry and other external attendants;
• Organization of social events;
• Ensure contacts with other entities within department on administrative matters, ensure continuity of service;
• Ad hoc tasks for the Department and on Division level, as requested by hierarchy and fitting in the overall time allocation of the position;
• Maintain and organize planning and agenda of division head;
• Maintain and follow-up actions at division level;
• Support weekly reporting;
• Support the use of Sharepoint, OneNote or other deployed tools to document internal activities and information.

What you offer:

• Completed secondary education and professional training in administrative and/or clerical support;
• At least 2 years of relevant work experience;
• High proficiency with modern electronics office automation tools (in particular MS Word, Excel, PowerPoint, Outlook);
• Good communication skills to establish and maintain internal networks;
• A good sense of organization;
• Developed sense for initiatives and strong organizational skills;
• Interest and good understanding of ESA and CSC Programs and related activities;

• Fluency in English, both written and spoken;

What we offer

• A competitive salary

• 30 days of paid annual leave, plus the days ESTEC is closed including public holidays (~12 days) based on a 40-hour working week;
• Hybrid working scheme (3 days in the office and 2 days remote in the Netherlands)
• Flexible working hours; you are in charge of your own agenda respecting core working hours
• Fully paid collective extensive health insurance scheme;
• A good pension scheme with no personal contribution;
• A career development (Coursera membership + training budget);
• Travel allowance;
• Extensive relocation package

Where

You will be working within ESTEC, the European Space Agency’s offices in the Netherlands as a contractor for Telespazio Belgium. We don’t expect the employees to be on-site full time however you will still have to relocate to the Netherlands for this position.

Check out the ESTEC site here:

When

Deadline to apply: 01/03/2024

Expected starting date: To be defined with ESA after a recruitment process

Please note that interviews will be held either via skype, webex, other digital platforms or onsite in ESTEC

We look forward to receiving your application for this position!

Expected salary

Location

Nederland

Job date

Fri, 09 Feb 2024 23:09:47 GMT

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