Science Coordinator and Administrative Support – Marine Governance…

  • Contract
  • Germany
  • Posted 2 months ago

Alfred Wegener Institute - Helmholtz Centre for Polar and Marine Research (AWI)

Area of research:


Job description:Science Coordinator and Administrative Support – Marine Governance (m/f/d)

We are offering one position in the Marine Governance Group at the HIFMB centred on scientific coordination and administration. The Group, led by Professor Kimberley Peters, represents the major social science and humanities cluster of staff in the institute working on projects as wide ranging as marine protected area management, to coastal stakeholder engagement, shipping infrastructure, art-science collaborations, and how human experience relates to ocean health. The Group’s work is characterised by innovative theoretical work, rigorous and careful empirical fieldwork, and policy-oriented approaches. The Group is also engaged with several third-party funded projects. The current team consists of a highly diverse and growing group of exciting international staff including research scientists, postdoctoral researchers, doctoral students as well as Masters and Bachelor degree candidates undertaking thesis projects, as well as those completing internships.

In this context, we are seeking a proactive, organised and driven individual to take on the role of Research Coordinator, alongside acting as the Group’s administrative liaison and lead.


  • Participation in the preparation of scientific proposals, reports and publications in German and English language, including
    • synthesising grant opportunities
    • preparing figures or associated supporting documentation
    • compiling and formatting reference lists etc.
  • Participation in aspects of research related to core Working Group projects, including
    • reviewing literature
    • transcribing and coding data
    • analysing qualitative and quantitative results.
  • Preparing and editing text documents and presentations as well as compiling and managing data sources for projects.
  • Planning and organisation of seminars, scientific meetings and public outreach measures as well as liaising with guest and external research visits.
  • Maintaining budget databases.
  • Supporting the Group Leader in the management and coordination of science-related activities and in all organisational and administrative matters, including but not limited to:
    • diary management
    • setting meetings
    • completion of forms related to travel and fieldwork
    • recruitment and hiring
    • student admission and associated paperwork
    • managing publication portals and platforms
  • Supporting group members in tasks as such as ordering, service procurements and travel reimbursement
  • Maintaining the Group web profile, including liaising on new blog posts and profile updates.
  • Serving as the first point of contact for the members of the Group and external persons contacting and working with the team.


  • A PhD in a relevant area (for example: marine (social) sciences, or aligned academic fields relevant to the group (in Human Geography, Planning, Sociology, Political Ecology, International Relations)
  • Experience in research, research coordination tasks and excellent administrative leadership;
  • Proactive, versatile and friendly approach to work;
  • Fluent English and German language skills (written and spoken);
  • Experience in (social) science and project management;
  • Ability to synthesise and summarise information clearly (i.e. upcoming grant calls);
  • Ability to follow institute policies and regulations and contribute to necessary reporting;
  • Budget management skills;
  • Standard PC programmes (MS Office, including Word Excel and PowerPoint; image editing software; Adobe Acrobat)
  • Experience in event management and public outreach organisation.


  • Training in administration
  • Cultural awareness and knowledge of debates around diversity, equality and inclusion
  • A respectful and care-filled ethic to working.

Further Information
The AWI is characterised by

The AWI is characterised by

  • our scientific success – excellent research
  • collaboration and cooperation – intra-institute, national and international, interdisciplinary
  • opportunities to develop – on the job, aiming at other positions and beyond AWI
  • a culture of reconciling work and family – an audited and well-supported aspect of our operation
  • our outstanding research infrastructure – ships, stations, aircraft, laboratories and more
  • an international environment – everyday contacts with people from all over the world
  • having an influence – fundamental research with social and political relevance
  • flat hierarchies – facilitating freedom and responsibility
  • exciting science topics, with opportunities also in technology, administration and infrastructure

Equal opportunities are an integral part of our personnel policy. The AWI aims to increase the number of employees who are women, and therefore strongly encourages qualified women to apply.

AWI offers the possibility of mobile working to the extent of up to 50% of regular working hours.

Applicants with disabilities will be given preference when equal qualifications are present.

The AWI fosters the compatibility of work and family in various ways and has received a number of awards as a result of this engagement.

This research center is part of the Helmholtz Association of German Research Centers. With more than 42,000 employees and an annual budget of over € 5 billion, the Helmholtz Association is Germany’s largest scientific organisation.

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