Research Funding Assistant

Job title:

Research Funding Assistant

Company:

The British Academy

Job description

The British Academy – the UK’s national body for the humanities and social sciences – is seeking a Research Funding Assistant to join our Research Funding team, providing key support in the delivery of the Small Research Grants, and working in collaboration with the Events team to deliver their annual Conferences scheme.ROLE PURPOSE / OVERVIEWThe Research Funding Assistant will provide administrative support to the portfolio of funding schemes with specific responsibility for the BA/Leverhulme Small Research Grants. This is a joint role, supporting the Events team with their annual schemes, in particular the British Academy Conferences Scheme.Some of the main duties of the assistant include, but are not limited to: advising applicants, award-holders, and assessors; coordinating Flexi-Grant; monitoring and reporting of award outcomes; producing statistics and summary reports; and the maintenance of effective information databases.OFFICE LOCATION: 10-11 Carlton House Terrace, St James Park, London, SW1Y 5AHKEY RESPONSIBILITIES1. To support the delivery of funding opportunities for the research community, with specific involvement in the Small Research Grants.Support the Research Funding Officers in managing the Academy’s Grant Management System, Flexi-Grant, to create the annual schemes and review applications made.Support administrative processes involved with moving applications through the appropriate eligibility, assessment and awarding stages.Respond to ongoing queries into the Grants inbox from applicants when schemes are open.Collate weekly reports for Change Requests submitted across schemes.Support on the production of Welcome Booklets for new award-holders.Prepare Letters of Offer and other communications for successful candidates.Collaborate with the Research Funding Officers to prepare paperwork for committee meetings.2. To work closely with senior team members to prepare for external funding presentations.Export data from the Flexi-Grant system and collate it into a report for team members to prepare for funding presentations.Research the institution and its application/award statistics and success rates.Support and engage with the presentation of information to institutions.3. Pre- and Post-Award Monitoring.Monitor and report on award outcomes, chasing submission of final reports by award-holders as necessary.Update the report trackers and maintain an up-to-date database of information.Collaborate with the Research Funding Officers to provide diversity statistics and summary reports for the end of financial year and committee meetings.Work closely with the Research Funding officers to track and consolidate refunds for the scheme.4. To support on Research Funding events.Support the Research Funding Officers in the organisation of Small Research Grants, such as: Induction Events, symposia, networking events and receptions.Coordinate internal arrangements for the organisation of award-holder events.Attend events and greet attendees, talk to award-holders, Fellows of the British Academy and other Academy staff members.Send out post-event surveys, collate travel expense claim forms from attendees.5. Leading on the administrative duties relating to the British Academy Conferences scheme.Using the Flexigrant system to award applications, moving them through the various eligibility, assessment and awarding stages.Logging tickets with Fluent technology, if the system is down or has an issue.Working closely with the events manager in another directorate to prepare paperwork to be submitted to the awarding committee.KEY STAKEHOLDERSInternalDirector of Research, members of the Research Funding Team, members of other directorates where relevant.ExternalResearch Awards Committee, University Research and Finance Offices.ROLE REQUIREMENTSQUALIFICATIONS5 GCSEs A-C grade or equivalentWORKING RELATIONSHIPSWorks and communicates effectivelyIs proactive in developing and maintaining effective working relationships with others internally and externally;Demonstrates a positive attitude towards helping others by providing appropriate support, using initiative and not waiting to be asked;Adopts a communication style appropriate to the situation and the audience, understanding that communication is two-way;Is sensitive to different working styles and views, adapting where appropriate;Is willing and able to compromise and negotiate, including to resolve possible conflicts;Handles difficult situations with sensitivity & respect;

Communicates effectively with staff across departments;Promotes a positive impression of the Academy both internally and externally.KNOWLEDGE AND SKILLSDemonstrates and develops appropriate knowledge and skillsDemonstrates knowledge around the work the British Academy does;Is receptive to new ideas and change, adapting own ways of working as appropriate;Proactively makes suggestions for improving processes and policies;Is aware of own strengths and weaknesses and capabilities;Seeks and uses opportunities to learn and develop, and is quick in picking up new tasks.PROACTIVITY AND PLANNINGManages time and resources effectively in order to achieve own and organisational objectives.Keeps relevant colleagues up to date with workload and tasks. Seeks input where needed;Can prioritise tasks to meet deadlines, and managed conflicting priorities;Takes ownership of tasks, including delegating effectively where appropriate.PROBLEM SOLVING AND DECISION MAKINGEnsures good decisions are made through a rational and methodical approachApproaches tasks with a positive attitude and is not afraid to ask for help when needed;Identifies problems early on and acts on them;Anticipates conflict and thinks ahead to resolve issues quickly;Takes a flexible approach to their work, happy to take on different responsibilities in the interests of the Academy.LEADERSHIPGives a clear sense of direction while inspiring others with vision and actionsIs happy to support other team members during busy periods, whilst not compromising your own workload;Treats other staff members and stake holders with respect and honesty;Sets the right balance between referring decisions to the appropriate level and taking things forward without referral.OTHERN/AWORKPLACE VALUESThe Academy’s workplace values and supporting text are set out below. We share these core values with each other. They guide how we work together and with others. We demonstrate them through our behaviours.COLLABORATION- We consistently work together to a common purpose, supporting each other, communicating openly and sharing knowledge. We are flexible and adaptable, receiving feedback constructivelyCREATIVITY – We bring imagination and curiosity to our work, valuing learning, diverse thinking, and innovation. We are open-minded, receptive, and responsive, taking account of alternative perspectivesEMPATHY-We are understanding, sensitive, compassionate, and considerate, mindful of our own wellbeing alongside that of othersEXCELLENCE – We always do our best, without striving to be perfect, applying our expertise and experience to develop and growINTEGRITY – We are open and honest with each other, accepting personal responsibility and demonstrating loyalty. We are reliable and dependable, having belief that we will be transparent and clearRESILIENCE – We are confident, bold, and tenacious, knowing when to listen as well as when to speak up. We respond positively to challenges and overcome problemsRESPECT – We are inclusive in our regard for each other, showing courtesy and appreciation. We treat people fairly and equally, welcoming everyone’s contribution and differenceAPPLICATION PROCESSWe have a two-step approach to hiring, beginning with submitting an application through the Applied platform. This will be followed by a panel interview and may involve a task component.Please note that you may be asked to reference any literature that you may refer to, as applications that are highly plagiarised and not your own work. e.g. ChatGPT, will be declined.The deadline for applications is 12:00 noon 14 August 2024, however, we may close this role sooner if we receive a high volume of applications. In these circumstances we will give those who have shown interest 24 hours notice of the change of deadline.Interviews for this role are currently scheduled for 28 August 2024 but this may be subject to change.

Expected salary

Location

South West London

Job date

Sun, 28 Jul 2024 02:39:43 GMT

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