Regional Senior Policy and Programme Assistant, Resettlement, Relocation and Complementary Pathways

  • Contract
  • Belgium
  • Posted 1 month ago

International Organization for Migration

Full vacancy Published here:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

The Policy and Programme Support Division (PPSD) supports the policy and liaison role the IOM Regional Office in Brussels (RO Brussels) as well as programme and resource mobilization. The PPSD supports RO Brussels’ liaison with international, government, and non-governmental partners and contributes to regular national and regional policy dialogue and policy development in the European Economic Area (EEA). PPSD also coordinates policy, liaison and advocacy work with the European Institutions and EU Member States and provides technical programming support and guidance to the Country Offices in the EEA and also on EU funded programs for IOM Missions worldwide.

Under the overall supervision of the Senior Emergency and Post-Crisis Specialist, and under the direct supervision of the Regional Thematic Specialist Resettlement, Relocation and Complementary Pathways, the incumbent will act as Regional Policy and Programme Assistant in the field of Resettlement, Relocation and Complementary Pathways.

Core Functions / Responsibilities:

  1. Work closely with the Resettlement and Relocation RTS and Resource Management staff on the revision, endorsement and submission of project proposals from IOM field missions to national governments or to EU services (DG Home in particular). This includes the review and quality control of content, guidance provision, liaison with colleagues, and update of relevant IOM databases;
  2. In close coordination with the Resettlement and Relocation RTS and relevant colleagues from the Resource Management team, coordinate the revision, and approval for submission of project reports from IOM field missions to national donors or EU services (DG Home, in particular). This includes the review and quality control of report content, guidance provision, liaison with colleagues, writing of cover letters and update of relevant IOM databases;
  3. Coordinate the collection, monitoring and consolidation of data and information on relocation in Europe and resettlement as well as complementary pathways to Europe, in coordination with relevant colleagues in Country Offices, the Regional Office, and Headquarters;
  4. Contribute to the production of analysis and summaries of relevant EU directives and policies in the field of resettlement, relocation and complementary pathways to be shared with IOM field missions, as well as relevant colleagues in the Region as well as Headquarters;
  5. Support the RTS in maintaining and promoting good working relations with EC counterparts, attend relevant events, and keep counterparts informed on a regular basis of IOM activities and policies in the field of resettlement, relocation, and complementary pathways, when required;
  6. Contribute to the knowledge management on relocation and resettlement through the maintenance of internal databases and platforms; as well as to the provision of regular updates of the resettlement, relocation and complementary pathways section of the IOM Regional Office Brussels website;
  7. Contribute to resource mobilization by regularly reviewing relevant websites for new policy updates, relevant press releases and communications, as well as events that are of interest to IOM in the field of resettlement, relocation, and complementary pathways;
  8. Assist in providing support to IOM field missions, specifically with information on EC rules and regulations (DG Home in particular) throughout the project cycle of EU funded projects, including early identification of needs and technical monitoring missions, when required;
  9. Draft/adapt informational and training tools for field missions in the field of resettlement, relocation, and complementary pathways; ensure information exchange between the IOM Regional Office Brussels and implementing missions in sending and receiving countries, promoting links between pre-departure and post-arrival phases in resettlement, relocation, and complementary pathways;
  10. Participate in unit meetings, external partner meetings, and/or thematic seminars and conferences and ensure smooth transfer of information to relevant colleagues/units, when required;
  11. Organise meetings and events related to the thematic area;
  12. Any other tasks as may be required by her/his supervisor/s.

Required Qualifications and Experience


  • Bachelor or equivalent degree in Political Sciences, Migration Studies, International Relations or Law with four years of relevant professional experience, preferably in similar roles; or
  • High School degree from an accredited academic institution, with six years of relevant professional experience.


  • First hand professional experience in the field of EU liaison, preferably in the field of emergency & post-crisis or asylum and migration and international environment dealing with migration and asylum is a requirement;
  • Experience in project cycle management is an advantage;
  • Specific trainings in the field of humanitarian aid and post-crisis forced displacement is an asset.


  • Excellent drafting and reporting skills is a requirement;
  • Excellent knowledge of EU institutions, EU decision-making and EU budget rules and procedures finance mechanisms is an advantage;
  • Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint is required.


  • For all applicants, fluency in English is required (oral and written).
  • Desirabe: Working knowledge of French or Spanish is an advantage.

How to apply

Interested candidates are invited to submit their applications to [email protected] by 30 April 2023 23:59 (Brussels time), referring to this advertisement in the subject line.

(VN 2023-22 Administrative Assistant) and including the following documents:

  1. CV or Personal History Form
  2. Cover Letter
  3. Questionnaire on Mandatory Requirements

In order for an application to be considered valid, IOM only accepts applications duly completed.

IOM reserves the right to contact shortlisted candidates only.

Posting period: From 14.04.2023 to 30.04.2023

To help us track our recruitment effort, please indicate in your email/cover letter where ( you saw this job posting.

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