Receptionist

Job title:

Receptionist

Company:

Arup

Job description

Shape a future with purpose at Arup in SpainEmphasizing Collaboration at our Secretary Services teamArup’s purpose, shared values, and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.We have been present in Spain since 1993 and we have a team of more than 300 engineers, consultants, and qualified technical personnel. We work for clients from the public and private sectors, providing creative and sustainable solutions based on the efficient use of resources.Collaboration is in our DNA. Our Secretary Services team formed by secretaries and receptionist work closely with engineers, architects, designers and specialists across disciplines to support them in their daily tasks having an impact in the service we provide to our clients.The OpportunityThis is your chance to get hand-on experience in an international company where you will work in a dynamic team supporting a variety of specialists in their daily tasks and playing a key role in the day-to-day functioning of the office.As a Receptionist at Arup, you will:

• Assist in reception tasks (customer reception, visitor entry and exit control, telephone service, correspondence management, coordinating courier services).
• Translate documents from English to Spanish and vice versa.
• Support different teams in making Power Point presentations and in the preparation of reports and formatting in Word with corporate templates.
• Manage calendar appointments, meetings and rooms, travel reservation, catering order and reception management.
• Communicate with company departments such as Facilities, Finance, etc.
• Receive and transfer external calls through Teams
• Control and replacement of plant office supplies

Does this role inspire you?We are looking for motivated and enthusiastic person that wants to become part of a dynamic team. Ideally, you’ll bring:

• Native – Bilingual or C1 in Spanish
• Fluent level of spoken and written English.
• Advanced level of the Microsoft 365 package (Word, Excel, Power)
• Strong oral and written communication and organizational skills
• Excellent communication and teamwork skills, with the ability to contribute effectively to a collaborative environment.

Bonus points if you have:

• Previous experience in reception/assistant positions.
• Knowledge of CRM and Indesign.

ConditionsImmediate incorporationHow to apply for this vacancy?To apply for this vacancy, register your updated CV and a cover letter in English.Why Arup?At Arup, we offer a rewarding career with a global company committed to a better future. Our unique trust ownership structure allows us to prioritize meaningful work and invest in our people. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

• Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
• Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
• Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup’s success through our global profit-sharing programme.
• Work-Life Balance: We offer a hybrid working model and flexible working arrangements to support work-life balance.
• Well-being and Culture: Access to a range of well-being programs, including sports subsidies, social activities, and initiatives promoting a healthy work-life balance. We foster a diverse and inclusive culture where everyone feels welcome, respected, and valued.

Arup is recognized as one of the best companies to work for in Spain in 2024 by Actualidad Económica and Forbes magazine, thanks to our flexibility policies. We also adhere to the Code of Principles of Generational Diversity, committing to equal opportunities regardless of age.At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You’ll have the opportunity to do socially useful work that has meaning—to Arup, to your career, and to the clients and communities we serve.We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please contact beatriz.estefania@arup.com. We’re here to support you.Do you want to join us in shaping a better world?#LI-Hybrid#LI-BE1

Expected salary

Location

Madrid

Job date

Wed, 13 Nov 2024 23:54:30 GMT

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