Reception & Office Administration

Job title:

Reception & Office Administration

Company:

Elanco

Job description

At Elanco (NYSE: ELAN) – it all starts with animals!As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose™ – to advance the health of animals, people, the planet and our enterprise.At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.Making animals’ lives better makes life better – join our team today!Key Responsibilities:Reception & Office Administration (80%):

• Welcoming external and internal guests and assisting Office Manager with managing their visits (room booking, communication, hotel and logistics if necessary)
• Handling incoming and outgoing postal and courier shipments, catering, handling incoming calls
• Managing office entry cards and parking cards
• Controlling office supplies (office supply, HSSE, couriers, vending, cleaning service, catering, Employee ID cards, furniture etc.), including invoices handling and PO issuance
• Cooperating with Office Manager & IT to assure availability of IT equipment for new joiners
• Managing ad-hoc employee’s request related to office space, office equipment performance, meeting organizations as well as ad-hoc office issues, escalating to Office Manager if needed
• Cooperation with Office Manager, Communication Associate and GM’s assistant to assure smooth and efficient preparation of Management meetings and Town Halls
• Other ad-hoc tasks belonging to Office Administration area

Scanning and Validation activities (20%):

• Performing preliminary invoice review according to the given guidelines
• Scanning invoices into the ERP system
• Performing OCR invoice validation
• Preparing invoices for archiving and shipping
• Supporting Accounts Payable to ensure timely invoice processing
• Other ad-hoc tasks belonging to and Finance area

Qualifications:

• Strong organizational, coordinating, and interpersonal skills
• Good time and workload management skills
• Diligence and attention to detail
• Strong partnership mindset
• Ability to work under pressure of time and meet deadlines
• Excellent communication and teamwork skills
• Capable of problem solving and conflict resolution
• Strong capability to prioritize and operate in a dynamic and demanding environment
• Ability to flexible work from the office depending on the need

Requirements:

• University degree (bachelor’s or equivalent/in progress)
• Fluency in English
• Very good MS Office skills
• Experience in coordination of the reception desk in an international company would be an advantage
• Experience in PTP processes in SSC/BPO environment would be an advantage
• Basic knowledge of SAP and/or OCR system would be a strong asset

We offer:

• Career at one of the leading global animal healthcare companies
• Hybrid work type
• Office located in the center of Warsaw (Rondo Daszynskiego)
• Extra days off
• Flexible working hours
• Sports cards (Multisport), private medical care, life insurance
• Employee Referral Program
• Open and inclusive environment which is supportive and welcoming of all diversity strands
• Animal-Friendly office
• Theatre tickets discounts
• Language learning platform

Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status

Expected salary

Location

Warszawa, mazowieckie

Job date

Mon, 19 Aug 2024 22:54:28 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (vacanciesineu.com) you saw this job posting.