Purchasing Manager – Vienna

We are looking for a Purchasing Manager to join our pre-opening team at Mandarin Oriental, Vienna, set to open in Summer 2024.

Mandarin Oriental, Vienna will be housed in a heritage building and comprise 151 guestrooms and suites surrounding a courtyard in the centre of the property, incorporating a restaurant, bar and outdoor garden. The property will also house a Spa at Mandarin Oriental featuring a series of treatment rooms, a swimming pool and a well-equipped fitness centre. A range of adaptable banqueting and meeting spaces will be available for events and social occasions.

The 17 Residences at Mandarin Oriental will be located on the top two floors of the building and will have private access to the roof, with several of the apartments offering outdoor terraces and stunning citywide views. These will be some of the most exclusive apartments in the city, with owners enjoying Mandarin Oriental’s legendary service and direct access to the hotel’s facilities.

As Purchasing Manager, you will be responsible for the following responsibilities:

• Preparing and analysing proposals and selecting suppliers based on company standards and expectations.
• Negotiating cost-effective purchases for all supplies and services, ensuring adherence to MOHG guidelines and quality specifications.
• Examining and reviewing proposed products and services to ensure compliance with departmental specifications or standards and suggesting substitute items when beneficial.
• Analysing market conditions concerning recent, current, and anticipated purchases.
• Reviewing vendor/contractor history to ensure they are capable of delivering the required goods and services.
• Evaluating requests and specifications from department heads to ensure quality levels are appropriate for intended use and cost-effective.
• Standardizing items in common use to eliminate unnecessary variations and reduce costs through bulk purchasing.
• Analysing trade journals, catalogues, directories, and other technical material to stay informed about market and price conditions.
• Researching new products and technologies to reduce procurement costs and improve the quality of goods and services purchased.
• Conducting monthly/quarterly inventories.
• Reviewing stock inventory levels and purchase patterns to maximize inventory value.
• Preparing necessary purchasing documents in accordance with procurement requirements.
• Checking and approving purchase orders before they are reviewed by the Director of Finance and General Manager.
• Maintaining a library of resource materials.
• Preparing and updating all records, logbooks, and journals related to purchasing and receiving standards and procedures.
• Establishing quality control and receiving standards.
• Providing accounting staff with the required documentation to ensure the timely procurement, shipment, and payment of materials and services.

What are we looking for?

• Previous hotel purchasing experience preferred.
• Knowledge of HACCP standards.
• Hands-on experience with purchasing software and computer skills required.
• Strong communication and organizational skills.
• Good negotiation and analytical skills.
• Fluent in English and German.

We offer world-class benefits, including but not limited to:

• Discounts on hotel stays and dining across the group.
• Colleague recognition and reward programs.
• An exciting range of learning and development programs.
• Opportunities for promotion and transfers worldwide.
• Colleague social events and wellness programs.

Do you want to be part of this unique new opening? We look forward to receiving your application!

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