Projects Coordinator

Job Purpose

The School of Law is seeking a passionate and collaborative individual to make a leading contribution to the efficient planning, delivery and promotion of pro bono projects and clinical legal education opportunities through the Glasgow Open Justice Centre in the School of Law. Within the GO Justice Centre, we are developing new projects aimed at engendering an awareness of social justice in students and enhancing legal skills. One such project is the Emma Ritch Law Clinic which has been designed to increase access to justice in Scotland for complainers in sexual offences cases. The clinic will offer independent legal advice and representation, and will provide innovative teaching to students, enabling the next generation of Scottish lawyers to gain critical legal and ethical skills. It will also produce valuable research, providing an insight into the difference that specialist legal advice and representation can make to in improving access to justice. Other developing projects and clinics include partnerships in wider areas of equality, human rights and social welfare law (e.g. welfare benefits, housing, community care).

The post holder will play a fundamental part in the coordination and administration of Go Justice projects, communicating with a diverse audience of both students and staff, and enhancing our engagement with external stakeholders such as law centres, charities, law firms and NGOs. The successful candidate will work collaboratively with academic teaching staff to support the establishment of new initiatives as an essential enhancement of the student experience. They will thereafter work to support experiential learning opportunities within the curriculum; as well as wide ranging extra-curricular projects.

The establishment of experiential learning support and external collaboration within School of Law is key element of the School of Law’s Vision, to establish itself as a leader in the development and delivery of Social Change Legal Education. This vision sits within broader framework of ongoing work across the college within the areas of Employability, Student Experience and Learning and Teaching, as well as embedding the University’s ‘World Changers Together’ Strategy. Ultimately it underpins the University’s commitment to being a civic and inclusive community which champions education as an engine for social progress.

Main Duties and Responsibilities

1. Work closely with relevant members of staff in the School of Law and in particular those responsible for Social Change Legal Education / Clinical Legal Education in the GO Justice Centre, to ensure efficient and impactful delivery of pro bono projects, clinics and wider community engagement initiatives.

2. Undertake administrative duties, within required timescales, in support of projects and activities including, advertising and promoting projects; selection and recruitment of student volunteers;

administering relevant training, monitoring attendance and liaising with partner organisations as required.

3. Support the establishment and smooth running of clinics in the law school including liaising with referral organisations, funding bodies, supporting file management, communicating with advisory board members and administering monitoring and evaluation processes.

4. Provide administrative support as required to the newly established Practice Unit in the Emma Ritch Clinic, including monitoring and managing the use of expenditure of funding.

5. Support GO Justice Centre staff to embed wide ranging experiential learning opportunities in LLB and LLM degree programmes. This will include experiential learning course administration which follows relevant University policies and procedures, effective communication of information to students and developing good relationships with key internal and external stakeholders; co-ordinate with learning and teaching administration as required.

6. Administer and oversee quality enhancement including monitoring, feedback and evaluation of pro bono projects and activities, including data gathering to support research outputs and reporting to funders.

7. Plan events and activities including relevant student training, panel events and workshops including liaising with external speakers and other attendees as required; coordinate with the School of Law Events & Engagement Administrator and School of Law Employability Officer as required.

8. Assist with all publicity and communications in relation to pro bono student activities and events, creating outreach materials for a broad range of stakeholders to be distributed across both internal and external platforms; coordinate with the School of Law Digital Engagement Officer as required.

9. Support with establishing and maintaining web content and wider communications relevant to developing projects in the School; coordinate with the School of Law Digital Engagement Officer as required.

10. Work independently to plan and prioritise own workload, anticipating pressures points in the academic year, to ensure all deadlines are met.

11. Ensure full compliance with University-wide policies and procedures, including in relation to the management of confidential information and personal data.

12. Ensure personal style is compatible and consistent with University Values and Glasgow Professional Behavioural Framework and contributes to a culture of continuous improvement.

13. Undertake any other relevant duties appropriate to the post subsequently allocated.

Knowledge, Qualifications, Skills & Experience

Knowledge/Qualifications

Essential:

A1: Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent preferably in law or Social Sciences, and experience of personal development in a similar role.

A2 A proven record of development and delivery of communication and engagement strategies, in line with broader organisational strategies, aims, and objectives.

A3: An excellent working knowledge of all standard Microsoft packages

A4: Handling, analysing, manipulating data in Excel.

Desirable:

B1: Knowledge and understanding of, or interest in, the charity and / or legal sectors including the not-for-profit / pro bono legal advice sectors.

B2: A demonstrable commitment to social justice.

B3: Knowledge of the University systems, e.g. PIP, CMIS, MyCampus, Moodle, T4 software training.

B4: Knowledge and understanding of the University structures, policy, practices and procedures.

Skills

Essential:

C1: Strong organisational skills; ability to work under pressure, prioritise own workload and meet tight deadlines.

C2: Ability to respond and adapt to changing priorities, work pro-actively and to use initiative and judgement.

C3: Ability to develop and maintain effective working relationships with a range of internal and external stakeholders, including other professional services colleagues, academic colleagues, and students

C4: Excellent communication skills, with the ability to communicate effectively with different audiences, and produce high-quality reports, guidance, briefings and web content for a wide variety of audiences.

C5: Strong attention to detail particularly when using data and information from multiple sources.

C6: Highly developed and proven interpersonal skills, particularly influencing skills and diplomacy.

C7: Proven initiative and judgement to identify priority issues, propose and implement solutions.

C8: Tact, discretion and the ability to maintain confidentiality.

C9: Committed to ongoing professional and personal development of self and others.

C10: Strong analytical abilities to logically assess data and apply effective evidence- based approaches to decision making and process improvements.

Desirable:

D1 Ability to review existing processes and propose and implement improvements

D2: Ability to engage the interest and enthusiasm of students.

D3: Effective project management skills

Experience

Essential:

E1: Strong Administrative and service delivery experience, with evidence of progression and development.

E2: Demonstrable experience of being able to work effectively both independently and as part of a team.

E3: Demonstrable experience of working with a variety of stakeholders (for example, charities, NGOs, law centres) and building effective relationships.

E4: Experience of events management with a proven track record of delivery.

Desirable:

F1: Experience of recruiting or managing volunteering projects.

F2: Experience of working in higher education or another governance driven environment such as, a pro bono clinic, charity, NGOs, law centre, law firm or equivalent.

F3: Management and monitoring of financial budgets.

F4: An awareness of the expectations of students, student groups or organisations and an understanding of the need to manage these.

Terms and Conditions

Salary will be Grade 6, £31,502 – £35,308 per annum.

This post is full time (35 hours per week) and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

3 A flexible approach to working.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community

https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/

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