Project Document Controller

Job Purpose

Ensures that project documentation is properly captured, cataloged and controlled using project applied systems. Prepares reports and fix identified problems. Supports the quality elements of the project in performing quality related tasks to meet Client and quality requirements.

Job Description

The Project Quality Coordinator and Document Controller play a vital role in ensuring the success of the project by ensuring that all project documentation is accurate, complete, and up to date. By effectively managing and controlling project documentation. The role supports the quality engineers, and autonomously performs quality related tasks within the scope of the accountabilities. The role ensures that projects are completed on time, within budget, and to the required quality standards. This includes:

• Manage and control all project documentation throughout the project lifecycle. This includes creating customer records and document numbers, preparing documents for transmittal to the client, controlling all technical documentation related to the department and project activities, and handling and registering all outgoing and incoming transmittals.
• Ensure that all project documentation meets contractual requirements and Company procedures. This includes ensuring the confidentiality of all documents.
• Assist with the development, maintenance, and improvement of departmental/project document control work processes.
• Promotes a Quality culture on the project, ensuring implementation of best practices and continuous improvement of quality standards and systems. This helps to create an environment where everyone on the project is focused on quality and where quality is continuously improving
• Assists in the administration of project objectives and metrics (KPI), analyses performance, proposes corrective actions. This helps to ensure that the project’s quality objectives are aligned with the overall project objectives, and that the project’s quality performance is being monitored and managed effectively.
• Leads or participates in investigations to resolve quality issues. This helps to identify the root causes of quality problems and to develop and implement effective corrective actions.

You are meant for this job if:

• Relevant experience in a similar role
• Computer skills. Project Document Controllers must be proficient in using a variety of computer software applications, including document management systems, project management software, and word processing software.
• Knowledge of document control principles and best practices. This includes knowledge of document classification, filing and retrieval systems, and document version control.
• Knowledge of project management principles and practices. This includes knowledge of the project lifecycle, project documentation requirements, and risk management.
• Be able to effectively organise and manage large volumes of documentation. This includes developing and implementing document control systems.
• Must be able to communicate effectively with a variety of stakeholders, including team members, clients, and senior management. This includes being able to clearly articulate the project vision, goals, and objectives, as well as provide regular updates on progress and any challenges.
• Must be able to motivate and inspire their team members to achieve their goals. This includes setting clear expectations, providing feedback, and recognising and rewarding success.
• Must be able to work effectively with a team of people from different backgrounds and with different skill sets. This requires strong interpersonal skills, the ability to build consensus, and the ability to resolve conflict.
• Must be able to identify and address the root causes of conflict, and they must be able to develop and implement solutions that are acceptable to all parties involved.

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