Project Coordinator – International Operations and Development

Salary: £27,000 up to £29,500 dependent upon experience

Contract Type: 12 Month Fixed Term Contract

Security Level: BPSS

Base Location: Gatwick – 2 days per week office attendance

Visa Restrictions: This position does not offer visa sponsorship

We are the UK’s aviation and aerospace regulator and recognised as a world leader in its field. Our activities are diverse, enabling the aviation industry to meet the highest safety standards, and we pride ourselves on our ability to adapt to the constantly evolving aviation environment.

The Role

An opportunity as an International Project Coordinator to work on UK and International projects, providing support to new business opportunities and projects across the range of CAAi service lines (Advisory, Business Development, Training and Examinations) to fulfil our purpose of raising aviation standards around the world.

Core Accountabilities Include:

• Supporting project delivery and desk-based services of small sized projects while managing profitability, scope and resources and delivery to the plan to the customer satisfaction
• Administrative support and governance of projects including stakeholder liaison, planning, meeting scheduling, project control, risk management, management reporting and lessons learnt, whilst utilising our CRM system
• Data analysis and conducting research activities to support business development, new product development, marketing activity and management
• Supporting the preparation of proposals, bid documentation and contracts in line with our business plan
• Tender monitoring and other business development support activities as required
• Liaise with external authorities and organisations where required
• Delivering tasks and maintaining documentation in compliance with our Quality Management System and ISO 9001 standard
• Support the production of management reports for senior management meetings, utilising the reporting functions of a variety of databases/IT packages

About You

To be considered for the role you will need to have:

• Excellent IT skills, specifically in Microsoft Applications (Word, Excel and PowerPoint)
• Excellent planning and organisation skills with experience of working to deadlines
• Excellent written and oral communication skills
• Ability of working autonomously and using initiative
• Ability to manage multiple tasks
• Effective problem-solving skills with a solution focused approach
• Proactive approach in generating new ideas and business development
• Flexibility and adaptability as the role involves multiple and diverse activities
• Good stakeholder engagement skills, in order to build and maintain relationships with clients, stakeholders and sub-contractors

Desirable Criteria:

• Aviation experience or a background in a technically orientated industry
• Broad understanding of the international aviation community
• Understanding of project management methodologies
• Familiarity with analytical tools, data interpretation, insights generation
• Experience working with multi-disciplinary teams
• Prior experience in a multi-cultural environment and have an awareness and appreciation of working with international clients
• Language skills/ability to speak additional languages

Additional Information

For many appointments within the CAA, these roles require access to operationally sensitive infrastructure and/or Nationally Protected information. For these roles the post holders must undergo National Security Vetting and achieve the appropriate level of clearance.

BPSS – To be vetted you must have the right to work in the UK so that meaningful checks can be undertaken.

If you do not meet these requirements, we may not be able to accept your application.

For more information on BPSS clearance please visit – BPSS clearance

The CAA values high ethical standards and personal integrity among employees. If invited for interview you will be asked to complete a declaration of interest.

Relocation & Property

The CAA will be relocating from Aviation House (Our Gatwick Office) to new premises in a few years’ time. Our move is driven by strategic, operational and environmental considerations.

We will be moving to a new local home, up to a 15-mile radius of Aviation House, to minimise disruption for our valued colleagues and customers.

We are now working with colleagues and visitors to understand what we need in our new office, before we start our property search. We will sell Aviation House and land, vacate the site and move to new premises, but we do not expect to move before 2028.

Inclusive Recruitment

We are passionate about diversity and ensuring all are included at the CAA. We are an equal opportunity employer and actively encourage applications from candidates of all backgrounds.

As a member of the Disability Confident scheme, applicants who meet the minimum criteria for a role with us will be guaranteed an interview. We use fair and inclusive selection approaches to hire the best person for the job based on merit alone. If you require an adjustment for any reason, please let us know.

Use of Artificial Intelligence by candidates in the CAA recruitment process

We recognise that many of our candidates find Artificial Intelligence to be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be rejected on that basis.

Working With Us

We are on a journey towards being increasingly adaptable, where our colleagues collaborate as part of cross-functional teams. This approach ensures we never stop learning together. It also means that you may become involved in activities that take you out of your day-to-day role, providing you with opportunities to develop and grow your career with us.

We have embraced hybrid working and offer flexible working patterns, being open to having a conversation about what works for you. We know where and when we work is important in achieving a work-life balance.

We offer a range of excellent benefits such as flexible working arrangements, free onsite gym at Gatwick, discounted gym membership for London, 28 days annual leave, additional 5 days leave purchase scheme, a generous pension scheme and much more!

Our Values

Do The Right Thing, Never Stop Learning, Build Collaborative Relationships, Respect Everyone – For more information please Click Here

Closing Date: Sunday 22nd February 2026

Interview Date: W/C Monday 9th March 2026

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

No recruitment agencies please.

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