Programme Associate (DGO)(G6)

Programme Associate (DGO)(G6) – (2024/0572 (249435))

Organization

: ORDG-Offices Reporting to the Director General

Primary Location

: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting

: 2024-10-09, 2:09:22 PM

Closing Date

: 2024-10-30, 10:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term – Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant’s location.

Organizational Setting

The Director General’s Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States’ needs, and achieving a one-house approach and a results-based management.

Main Purpose

Under the supervision and guidance of the senior DGO staff, provide programme and coordination support, carry out the tasks required in terms of research, analysis and implementation of the activities related to programme development, monitoring and performance assessment, including support to the programme and budget planning and implementation for DGO and ORDG as well as other activities of cross-cutting programmatic as well as administrative nature.

Functions / Key Results Expected

• Supports the coordination of work of DGO with IAEA Departments/Offices in the area of Human Resources Management and Administration.
• Reviews and coordinates programme proposals and performance assessments in line with the results-based approach; assists senior staff in providing guidance to IAEA Departments/Offices on programme formulation, implementation and assessment.
• Assists in activities of cross-cutting programmatic (e.g. knowledge management, partnerships and resource mobilization, gender mainstreaming) and administrative nature.
• Maintains and updates relevant SharePoint sites and provides senior DGO staff with reports on Agency’s data.
• Assists in programme and budget planning and implementation for DGO and ORDG.
• Contributes to the preparation of documents and reports for submission to Board of Governors. Support the preparation of presentations and other communication material.
• Assists with ERP system related actions and the official documents on programme and budget, mid-term and performance assessment to ensure accuracy of information and coordinates clearances; acts as contact point for AIPS/PBCS for substantive programme issues.

Competencies and Expertise

Core Competencies(Competency Framework)

Name Definition Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions. Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned. Teamwork Actively contributes to achieving team results. Supports team decisions. Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name Definition Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions. Client orientation Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met. Knowledge sharing and learning Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.

Required Expertise

Function Name Expertise Description Administrative Support Data and Information Analysis and Reporting Ability to analyse and interpret large volumes of information. Information Technology Database Administration Proficiency in database management and administration, in particular AIPS, Hyperion and Sharepont, with excellent IT skills. Administrative Support Discretion and Respect for Confidentiality Ability to act with tact and diplomacy, discretion, and respect for confidentiality. Administrative Support Informational and Workflow Management Thorough knowledge of office procedures, administrative guidelines with sound knowledge of the objectives of the area of work in relation to office requirements. Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in MS Office and all of its applications. Management and Programme Analysis Programme Management Good understanding of theories, concepts, methods, approaches and tools relevant to the project and programme management, including results-based management. Very good knowledge of Agency programmes and projects. Management and Programme Analysis Reporting Ability to draft clear and concise documents.

Qualifications, Experience and Language skills

Completed secondary education.

A minimum six years of administrative experience and at least five of which are in the area of programme development. 

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Administrative skills test to IAEA standard may be part of the process. 

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 64965 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks’ annual vacation, pension plan and health insurance. More information on the conditions of employment can be found at: https://www.iaea.org/about/employment/general-service-staff

General Information

• The IAEA’s paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
• Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person’s race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
• The IAEA is committed to gender equality and to promoting a diverse workforce.
• Recruitment will be on a LOCAL BASIS only.
• Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity.
• The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

• The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
• Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

• Appointment is subject to a satisfactory medical report.
• Staff members may be assigned to any location.
• The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

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