Procurement Senior Analyst – UN Web Buy Plus
UNOPS
Under the guidance of the Team Lead of UN Web Buy Plus, the Procurement Analyst is responsible for effective procurement and supply chain management of equipment from UNOPS electronic catalog UN Web Buy Plus as well as supporting in the business development activities raising awareness of the possibilities UN Web Buy Plus can offer to different internal or external partners globally or regionally.Provide timely, effective and accurate customer service, maintain and nurt…Provide timely, effective and accurate customer service, maintain and nurture relationships with clients:Provide high quality UN Web Buy procurement services, covering proactive follow-up, applying any corrective measures to ensure that customers’ expectations are met.Monitor timely delivery of goods, trouble-shooting on logistics issues. Coordinate custom clearing issues and last-miles delivery services where applicable. In order to ensure timely delivery, the Procurement Analyst actively engages with the supply chain stakeholders, i.e. clients, suppliers and freight forwarders.Actively engage, with support from corporate resources, in the implementation of innovative offerings involved with complex commodities including installation services and on-site training of grantees.Maintain and nurture customer relationships; Proactively assist clients with queries and concerns, provide prompt solutions; escalate operational issues to the clients. Manages oral/written response to routine queries from the donor and its stakeholders regarding UN Web Buy Plus matters.Manage oral/written response to queries from the donor and its stakeholders regarding UN Web Buy matters.Independently manages & processes quotations, final purchase orders & vendors in oneUNOPS (ERP) and the electronic catalogue (UN Web Buy Plus)Manages creation/modification of quotations from UN Web Buy, creation of contract documents from UN Web Buy templates where required, obtaining of client acceptance,ensuring of funds through the different payment channels,handling pre-Shipment Inspection cases, i.e. filling in of documents, issuance of invoices and communication with inspection agencies for orders which are not exempt from this inspection.Create Purchase Orders in UN Web Buy from established long-term agreements & place orders with suppliers.Creation of Purchase Orders in ERP, seeking approval and budget checking, screening of supplier invoices for correctness, creation of receipts and monitoring of payments with finance departmentCorresponds with suppliers concerning availability of products, technical queries etcCorresponds with freight forwarders concerning freight rates and logisticsHandles vendor performance management and procurement casesEnsures all transactions and activities are in full compliance with UNOPS rules, regulations, policies and strategies;Performs, when required, secondary bidding exercise specially for freight, coordinating all aspects of bid/proposal evaluation award and negotiation, where requiredRecords all steps to ensure full transparency and accountability, follow up and trouble-shooting with logistics issues, processing of insurance claims, coordination of customs clearing problemsDevelopment and follow up of business opportunities:Contributes and supports the development and implementation of the UN Web Buy Plus business strategyProactively engage on a regular basis with internal or external partners of UN Web Buy Plus to identify potential growth of procurement volumes on new commodities and contact new potential partners to offer Web Buy services. Share activity reports, establish SOPs and SLAs where requiredMaintain and develop contacts and business opportunities within users of the solution, monitor communications, follow-up activities and proposal of new solutions available in the catalogueContribute to the continuous improvement in procurement operations and development of UN Web Buy Plus:Report bugs, correct data where required and continually support further development of working tools and enhancement of platform integration, as may be requiredKeep abreast of developments in OneUNOPS, UN Web Buy and other systemsSupport the creation and revision of Standard Operating Procedures (SOPs) to ensure continuity and consistency of processesIdentify opportunities for integration of new categories to the existing cataloguesParticipate in ad-hoc procurement activities and perform other related duties as required.Treats all individuals with respect; responds sensitively to differences and enc…Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
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Sat, 22 Jun 2024 22:26:39 GMT
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