Procurement Planner Job

Job title:

Procurement Planner Job

Company:

Aramco

Job description

Aramco is one of the world’s largest integrated energy and chemicals companies.Aramco Europe is headquartered in The Hague with offices across the continent. For over 60 years we have supported Aramco with a wide range of activities from facilitating safe and reliable delivery of energy to customers around the globe to pushing for breakthroughs in research and innovation.Our services include in-depth technology advice and support in established and emerging sectors of oil, gas and energy, as well as finance, HR, legal, PR and communications.We work with the very best industry suppliers to drive our operations to secure our position as a world leader in energy and chemicals.GoalProvide professional supply chain services to AOC and Saudi Aramco, and assure on-time delivery of materials and services, within specifications, at the lowest overall cost, whilst promoting local content.General Profile

• Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills
• Builds knowledge of the company processes and customers
• Solves a range of straightforward problems
• Receives a moderate level of guidance and direction

Key ResponsibilitiesSupport the coordination and integration of the flow of materials, services and information between suppliers, contractors and customersSupport the identification and recommendation of opportunities up to division level for improving efficiency, effectiveness and capabilities of AOC’s supply chainSupport the development of implementation-ready supply chain designs, models and/or processes to improve businessEnsure integration of processes between internal supply chain functions and outside suppliersPerform other miscellaneous duties as directed by the Team Leader, Supervisor or Senior Team MemberFunctional Specific ResponsibilitiesPurchasing

• Procure assigned commodities within the set budget and in accordance with Purchasing policies and procedures and handle the negotiations for these items
• Determine acceptability of quotations received based on price, delivery terms and compliance with customer specifications, provisions and conditions and prepare bid summaries where necessary
• Create quotation requests, purchase orders, and change orders in SAP, ensure that all necessary accompanying documentation is correct and complete
• Create bid summaries in SAP
• Formulate conceptual requirements for specialized computer applications and applies statistical methods to solve various purchasing and SAP problems
• Support research on complex problems which are adversely affecting the efficiency, cost effectiveness and overall performance of purchasing activities within AOC’s area of operation
• Review Terms and Conditions and align with Law Department
• Participate in worldwide concurrent developments
• Create and maintain agreements for quotation, purchase and release orders
• Provide regular and ad-hoc reports on purchasing related topics
• Provide regular updates on material and vendor master data

Contracting

• Support procurement of contracts for business, operations and process services In accordance with AOC and corporate contracting procedures
• Prepare contract documents, instruments and correspondence as required
• Responsible for registration of contracts and maintenance of contracts records in SAP
• Solve general contract questions and enquiries made/placed from external and internal sources
• Participate in negotiations of contracts
• Ensure to keep AOCand/or SA contracting policies and procedures up to date
• Ensure procurement of contracts within set time frame

Contract Management & Administration

• Ensure that all parties to the contract adhere to agreed terms, and report on contract status and utilization to the end user.
• Keep track and files of all of the documentation, communication involved, financial commitments and records, key deliverables and milestones, duration and close out of the contract.
• Collaborate with End Users, Business Control and Contracting Unit to prepare procurement plans and ensure timely initiation of contract procurement process
• Monitor and update the records on vendor performance,
• Collaborate with Law, End User and Contracting in claims handling process, implement f lessons learnt and follow up on internal audit observations related to the process of administration of the contracts
• Advise on deviation of contract requirements

ContactsRelevant external and internal stakeholdersRequirementsBachelor degree or equivalent, preferably in Business Administration, Logistics, Economics, Accounting, Legal, Procurement/Supply Chain, science related equivalent or closely related field

Minimum of 4 years relevant work experienceIn case not in possession of Bachelor degree, professional expertise could also been obtained through approximately 7 years of relevant work experienceFor Contract manager & administrator to have knowledge and experience of the contract life cycle (initiation, procurement, award, management & administration, close out).For Purchasing complemented with Purchasing Management qualificationFor Standardization Engineer: Must have knowledge of materials, equipment and related parts in field of expertise and familiarity with governing standards and practices. Familiarity with MSO procedures and policies is preferredGood English skills both verbally and writtenComputer literate and knowledge of Microsoft Word, Excel, Explorer, Outlook, SAP/ERP systemFunctional Specific RequirementsRequired Competency LevelsInitiative

• Addressing Gaps in Work

Anticipates and takes action on what needs to be done to accomplish an objective, task or goal; finds alternative or less obvious ways to carry out plans.

• Motivating and Energizing Self and Others

Sets challenging yet motivating short and long term goals which lead to beneficial individual and team results.

• Self-Starting

Accepts ownership for individual performance, results and actions; volunteers for tasks before being asked by other or being forced by events.Customer Focus

• Identifying and Anticipating Customer Needs

Displays an interest in the customer by trying to understand their concerns and issues; draws on customer insight to help others with how to best meet current and future customer needs.

• Customer Care/Service

Develop positive internal and external customer relationships by consistently and efficiently delivering value.

• Following Customer Service Trends

Shares best practice knowledge with others in work team; identifies ways in which the customer experience could be enhanced.Quality Orientation

• Understanding Quality Standards/Knowledge of Standards of Excellence

Raises awareness of quality expectations by discussing the importance of quality standards with team members.

• Applying and Maintaining Quality Standards

Documents quality standards and protocols to ensure consistent application; reviews the work of others for quality assurance.

• Measuring and Tracking Quality

Uses quality tools and techniques to continuously focus on and measure discrepancies from quality standards.Collaboration/Teamwork

• Delivering Information and Assistance

Actively participates in meetings by providing input, expressing opinions, and offering solution s; ensures that others have an opportunity to voice their thoughts.

• Role Identity and Interpersonal Interactions

Works in an open and dependable manner with team members; assumes individual contributor or manager role as needed.

• Building/Maintaining Relationships and Fostering Cooperation

Establishes and grows working relationships; seeks out and encourages different and diverse ideas from others.Accountability

• Taking Responsibility and Ownership

Takes responsibility for achieving job requirements, tasks and objectives even if other resources are required.

• Driving and Delivering Results

Willingly and appropriately goes beyond the scope of one’s job to get the work done and meet commitments made to others.

• Managing Expectations and Working Through Setbacks

Takes responsibility for individual and team errors by personally fixing problems and unintended consequences.Required Competency Levels (cont)All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.Requisition ID: 548

Expected salary

Location

Den Haag, Zuid-Holland

Job date

Thu, 01 Aug 2024 22:45:50 GMT

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