Procurement Analyst

Job title:

Procurement Analyst

Company:

United Nations

Job description

Details:Mission and objectives:The United Nations Development Programme (UNDP) Information and Technology Management (ITM) team in Copenhagen is responsible for supporting UNDP Country Offices around the world with ICT and Green Energy solutions.Context:The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life, as envisaged by 2030 Agenda for Sustainable Development. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results. UNDP’s 2022-2025 Strategic Plan is to help countries eradicate poverty in all its forms, accelerate structural transformations for sustainable development, and build resilience to crises and shocks. The Procurement Services Unit (PSU) Bureau of Management Services (BMS) and HIV, Health and Development Group (HHD), Bureau of Policy and Programme Support (BPPS), are helping to contribute towards achievement of the goals specified in the Strategic Plan.UNDP is a founding co-sponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, TB and Malaria, and a co-sponsor of several other international health partnerships. UNDP’s work on HIV and health, as described in Connecting the Dots: Towards a More Equitable, Healthier and Sustainable Future: UNDP HIV and Health Strategy 2022-2025, leverages UNDP’s core strengths and mandates in human development, governance, and capacity development to complement the efforts of specialist health-focused UN agencies.UNDP supports countries in effective implementation of complex, multilateral, and multi-sectoral health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time. The UNDP’s partnership with the Global Fund is an important part of this work, facilitating access to resources for action on SDG 3 by countries that face constraints in directly receiving and managing such funding.UNDP continues to provide high value-added services both in its Principal Recipient role, increasingly as a significant technical partner to governments and civil society organizations (CSOs) who implement Global Fund grants and beyond. UNDP’s partnership with the Global Fund is overseen by the BBPS/HHD Global Fund Partnership Health Systems Team (GFPHST), HHG, BPPS in close coordination with Office of Procurement, Global Procurement Services Division Health, BMS and business units.The national and international health landscapes are rapidly changing, and new health initiatives are emerging and bring to light pressing challenges connected with health systems strengthening including, health procurement and supply management that require a new modus operandi to optimize UNDP’s investments into global health. It brings also new requirements from countries more particularly for noncommunicable diseases in addition to communicable diseases.Task description:Within the delegated authority and under the supervision of Procurement Specialist or his/her designated mandated representative(s), the UN Volunteer Procurement Analyst will undertake the following tasks:1. Supports procurement service delivery to Country Offices (COs) for health products, including pharmaceuticals, medical devices, laboratory items, PPE etc., with the following key responsibilities:

• Liaises with UNDP Country Offices and Requisitioning Units to enable efficient and cost-effective procurement and logistics support.
• Conducts procurement processes in response to specific needs and transmits Cost Estimates to Requisitioning Units.
• Assist in organization of procurement processes by supporting in preparing and conducting RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Preparation of Purchase Orders and contracts, vendors’ creation with Buyer profile in UNDP ERP (Quantum).
• Supports in preparation and submission of procurement outcomes to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP) and provision of timely clarifications.
• Ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems in consultation with the COs.
• Preparation of cost-recovery for the procurement services provided by GPHC/OP to COs.

2. Supports maintenance of procurement architecture to efficiently and cost-effectively meet UNDP’s needs for the procurement of quality health products with the following key responsibilities:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• Supports in operationalizing and managing Long-Term Agreements (LTAs), in line with UNDP Quality Assurance for health products and Procurement policies and UNDP rules and regulations.
• Supports the mapping of procurement business processes and the elaboration/establishment of internal Standard Operating Procedures (SOPs) in procurement and proposes controls for the workflows.
• Assists in monitoring of timely initiation of procurement activities as per Health Procurement Action Plans in SharePoint and solicits necessary clarifications from Country Office (CO) PMUs in order to ensure provision of cost-effective procurement services to clients.
• Contributes to the harmonization of tools and systems to conduct forecasting and spend monitoring, including enterprise resource planning (ERP).

3. Supports the elaboration of innovative procurement strategies to respond to new demands/opportunities with the following key responsibilities:

• Conducts market research to support the development of tailored procurement strategies for new procurement processes.
• Compiles and analyses historical data for forecasting of health products.
• Identifies areas for analysis and opportunities to support health procurement projects and complete reporting requirements (with partners and clients).

4. Ensures facilitation of knowledge building and knowledge sharing in the OP/GPSD focusing on achievement of the following results:

• Synthesis of lessons learnt and best practices in Procurement.

Requirements:procurement, supply chain or logistics at the national or international level.Experience in planning, developing and managing procurement aspects of assignments of significant complexity related to procurement of diverse services and commodities.At least 1 years of experience with local or international NGOs.Experience in developing countries will be an asset.Competencies and values:

• Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative, and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client oriented.

• Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations.

• Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality, and age.

• Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

• Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;

• Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;

• Flexibility: adaptability and ability and willingness to operate independently in austere, remote, and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary.

• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity, and self-reliance; and commitment towards UNDP’s mission and vision, as well as to the UN Core Values.

Area(s) of expertise:

• Economics and finance
• Business management
• Administration

Required education level:Bachelor degree or equivalentOther information: Denmark performs very well in many measures of well-being relative to most other countries in the Better Life Index. Denmark ranks above the average in many dimensions: housing, work-life balance, social connections, environmental quality, civic engagement, education and skills, jobs and earnings, work-life balance, health status, subjective well-being and personal security.” OECD. For more: http://www.oecdbetterlifeindex.org/countries/denmark/Other Remarks:Please note that the amounts can vary according to fluctuations of the monthly post adjustment.Monthly Living Allowance (Per month): USD 3308.64
Entry lump sum (one-time payment): USD 4000
Accommodation Supplement (Per month): USD 644
Family allowance: $250 per month for one dependent. $450 per month for two or more dependents
Exit allowance (for each month served, paid on completion of contract): USD 225
Medical and life insurance: Cigna Private Insurance – Comprehensive coverage for health, life and malicious acts for the UN Volunteer and health insurance coverage for up to 3 eligible dependents.Leave entitlements:Annual leave: 2.5 days accrued per calendar month
Certified sick leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle.
Uncertified sick leave: 7 days for 12 months and 4 days for shorter assignments
Learning leave: 10 working days per consecutive 12 months (shorter assignments are prorated)
Maternity Leave: 16 weeks
Paternity Leave: 10 days

Expected salary

Location

København

Job date

Sun, 17 Nov 2024 05:02:10 GMT

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