Policy and Events Assistant (BEL24.457)

Job title:

Policy and Events Assistant (BEL24.457)

Company:

HM Government

Job description

The Office of the Northern Ireland Executive in Brussels (ONIEB), established in 2001, has served as a focal point for liaison between the Northern Ireland Executive and the Institutions of the European Union in promoting the Administration’s interests. The office is part of the wider family of the and is now looking for two recent graduates for a full time traineeship opportunity: Policy and Events Assistant. Visit or for more information.The contract will be for a period of 6 to 12 months with a starting date to be discussed between the parties. One post in June 2025 and one post in August 2025. This is a good opportunity to develop your skills and to gain experience in a diverse work area, working in the heart of Brussels’ EU Quarter’.Roles and responsibilities:

• Provide general administrative support to a diverse team including (but not limited to): procuring supplies, taking minutes, assisting with diary management, maintaining databases, greeting visitors.
• Work with the team to organize a number of cultural and policy events and official visits to Brussels, including assisting with the practical arrangements, maintaining all meeting rooms and on occasion working in the early evening; writing post project evaluation
• Produce web content, newsletter and maintain office website and twitter account.
• Support the team with policy-related activities including desk-based research, scanning of upcoming events, attending external events and meetings, writing reports.
• Provide support to policy officer within the team.

Essential qualifications, skills and experience

• A college / university level degree in any subject at the time of taking up post;
• Relevant academic, work or/and voluntary experience;
• Full professional proficiency in English, including excellent writing skills (written and spoken, minimum of C1 level for CEFR framework*);
• Strong IT skills – familiarity with Microsoft Office and internet search engines;
• Organizational skills, the ability to plan and prioritize tasks;
• Experience of working in a team;
• Ability to solve problems and pay attention to detail;
• Understanding and knowledge of Northern Ireland affairs;
• Experience of social media platforms in a professional environment and website software;
• Confident and professional in communicating with people at all levels
• In addition, a certain degree of flexibility is inherent to the role depending on changing office priorities, requiring a positive approach to accepting varied tasks;
• Demonstrated ability in the following key FCDO competences: Making effective decisions, working together, Changing and improving, Delivering at Pace.

Desirable qualifications, skills and experience

• Knowledge of a second European language;
• Experience of working in an office environment.

Required behavioursChanging and Improving, Delivering at Pace, Making Effective Decisions, Working TogetherApplication deadline12 January 2025GradeInternshipType of PositionFull-time, InternWorking hours per week36,25 h/per weekRegionEurope, Eastern Europe & Central AsiaCountry/TerritoryBelgiumLocation (City)BrusselsType of PostBritish EmbassyNumber of vacancies2Salary CurrencyEURType of SalarymonthlyStipend / Allowance1300€Start Date2 June 2025Other benefits and conditions of employmentThis is a full-time professional immersion traineeship, for 36.25 hours net for 5 working days a week. The professional immersion indemnity for this position is €1,300.00 / month. Additional benefits including commute refund and luncheon vouchers of €8 per workday are also provided and commute refunds for public transport.

Trainees have access to 1 day of paid annual leave and 1 day of unpaid leave per month of Traineeship.Please note that Belgian nationals will be paid their salary gross and are expected to comply with their tax obligations through completion of a tax return to the Belgian authorities. Non-Belgian nationals will receive their salary net, minus the deduction of an equivalent level of Belgian tax retained at source. Further information on this will be given to candidates during the recruitment process.Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered an Traineeship offer.Professional Immersion Traineeship Requirements:

• Be a minimum of 18 years old;
• Proof of valid medical coverage for the period of the Traineeship (European/Global Health Insurance Card);
• The successful candidates will be subject to professional background checks and security clearance;

Staff recruited locally by the British Diplomatic Missions in Belgium are subject to Terms and Conditions of Service according to local Belgian employment law.Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract.Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.Additional informationPlease note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link . Please bear in mind in case you are invited for an interview your language skill is going to be assessed.We expect to hold the interviews remotely week of 3 February 2025. Further details about interviews will be communicated to successful candidates in due course.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Expected salary

Location

Bruxelles

Job date

Wed, 18 Dec 2024 05:14:03 GMT

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