My client is seeking a highly organised and proactive Personal Assistant (PA) to support the Managing Director (MD) of a very successful business. The ideal candidate will be detail-oriented, efficient, and capable of handling a wide range of executive administrative and personal tasks. This role requires discretion, confidentiality, and a high level of professionalism.
Key Responsibilities
- Executive Administrative Support:
- Manage the MD’s calendar, schedule appointments, and coordinate meetings.
- Organise travel arrangements, including booking flights, accommodations, and ground transportation.
- Prepare reports, presentations, and correspondence on behalf of the MD.
- Handle phone calls, emails, and other communications for the MD.
- Board and Committee Support:
- Prepare and distribute meeting agendas, minutes, and other relevant documentation.
- Coordinate and schedule board and committee meetings.
- Assist with follow-up on action items from meetings.
- Office Management:
- Ensure the MD’s office is organised and presentable.
- Maintain office supplies and manage inventory for the MD’s office.
- Liaise with vendors, contractors, and service providers as needed.
- Confidentiality and Discretion:
- Maintain confidentiality and handle sensitive information with discretion.
- Manage the MD’s personal and business-related confidential documents.
- Project Management:
- Assist with special projects and research as needed.
- Coordinate and manage projects, ensuring timely completion and adherence to deadlines.
- Personal Assistance:
- Run personal errands and handle tasks such as shopping, organizing household matters, and scheduling personal appointments for the MD.
- Manage personal finances for the MD, including bill payments and budgeting assistance.
- Coordinate personal events and social gatherings for the MD.
- Additional Duties:
- Perform other related duties as assigned by the MD.
Qualifications
- Education and Experience:
- High school diploma or equivalent; a bachelor’s degree is preferred.
- Proven experience as a Personal Assistant or in a similar executive administrative role, preferably supporting senior executives.
- Skills and Abilities:
- Exceptional organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail.
- Ability to work independently and as part of a team.
- Personal Attributes:
- High level of professionalism and discretion.
- Proactive and self-motivated.
- Flexible and adaptable to changing needs and priorities.
- Reliable and trustworthy.
Only relevant candidates will be contacted.