Personal Assistant – Corporate Centre Audit team – (M/F)

Job title:

Personal Assistant – Corporate Centre Audit team – (M/F)

Company:

AXA

Job description

The AXA Group, world leader in Financial Protection, supports and advises its individual and corporate customers at every life stage, providing them with the products and services that meet their insurance, personal protection, savings and wealth management needs.Our areas of expertise are reflected in a range of products and services adapted to the needs of each client in three major business lines: property-casualty insurance, life & savings, and asset management. Present in 59 countries, the 161,000 employees and distributors of AXA are committed to serving 103 million clients.The AXA Group’s head office, based in the 8th arrondissement of Paris, comprises around 800 employees. With close to 40 nationalities, a distinguishing trait of the head office is its strong international atmosphere.Description of AXA Internal AuditThe Group’s Internal Audit function provides the Group Audit Committee and the Group’s Management Committee with independent and objective assurance on the effectiveness of internal control and risk management across the Group. The Group Head of Audit reports to the Chairman of the AXA Group Audit Committee with an administrative reporting line to the Group’s Deputy Chief Executive Officer & Group General Secretary. Group Internal Audit operates across all AXA regions and comprises around 500 members of staff.The Corporate Centre Audit team is made up around 50 auditors covering the Group’s corporate functions and central activities including the Group reinsurance programme and IT service provisions. The team is located in two sites in Paris, with:

• One part in the Group’s headquarters, under the Global Head of Finance and Risk Audit, focusing on business, finance and risk matters and providing specialist actuarial support to entity audit teams, and
• The other based with AXA GO, under the Global Head of IT Audit, focusing on IT and operations and providing specialist IT support to entity audit teams.

Primary missions:

• Assisting the team and its directors
• Proactively taking care of office administration matters

Key accountabilities:

• Assist the Corporate Centre Audit team in:

• Organizing and scheduling meetings, committees and related logistics
• Organizing team building events
• Organizing travel
• Organizing conferences and town hall meetings
• Managing ad-hoc requests from auditors
• Office administration:

• Managing all IT-related and office maintenance requests (SILVA, local support service requests, etc.)
• Managing the joiner and leaver process (SILVA, helping to welcome and integrate new team members, etc.)
• Ensuring the Group Directory is up to date for the team
• Managing invoices related to the department (COUPA)
• Business Continuity Plan correspondent
• Participating in occasional office moves and layout planning

QualificationsBackground and experience:

• At least 5 years of previous experience as a personal or team assistant
• Experience of working in an international context

Skills and competencies:

• Rigorous and reliable
• Ability to prioritise topics
• Flexibility and adaptability
• Ability and desire to keep learning, to understand the work context and be curious about how tasks fit within this wider context/organisation
• Warm personality
• Discretion and trustworthiness
• Fluent in French and English
• Good oral and written communication skills

Expected salary

Location

Puteaux, Hauts-de-Seine

Job date

Thu, 23 May 2024 22:50:26 GMT

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