Personal Assistant/Business Process Manager

Description:

Key Responsibilities:

To provide PA support including coverage for the following activities at a minimum:

Calendar management when required (day-to-day, fiscal year planning and time management).

Conference room booking.

Assist in planning, scheduling and management of logistics for business group meetings (All Hands), onsite and offsite events.

Planning and co-ordination of extensive world-wide travel plans, including logistics and itineraries.

Expense management.

New hire set-up.

Creation of Morale events.

Organisation of Executive Visits.

HeadTrax (MSS) maintenance.

Support the maintenance of department Sharepoints, social networks and web organization.

Hardware ordering.

Catering.

Creation of Purchase Orders.

Finance/Opex management.

Updating distribution lists/organization charts.

Awards.

Skills/Experience/Competencies Required:

Has demonstrated work experience supporting a Senior Executive in a fast paced and complex environment.

Knowledge and proficiency with Microsoft products including Outlook, Microsoft Office and Windows is required

Strong calendar, planning and organisational skills.

Exercises sound judgment, tact, diplomacy, integrity and professionalism in all transactions, demonstrating a positive can-do attitude.

Is self-driven; must possess an aptitude to work independently to achieve results with a high degree of accuracy and attention to detail.

Is action-oriented, has outstanding project and time management skills.

Is willing to take ownership and drive issues to a quick and solid resolution.

Effective verbal and written communication skills.

Expert high level time management, prioritisation and problem-solving skills.

Customer focused with a high level of effective interpersonal skills.

High level of integrity, confidentiality and discretion.

Analytical thinking and keen eye for detail.

Enthusiastic attitude to the challenge of the role, with a positive approach to tasks.

Skills:

• calendar management
• schedule appointments
• expense management
• Business process
• purchase order
• Data entry
• Microsoft office
• Administrative support
• travel coordination
• organisation skills
• time management

Job Title: Personal Assistant/Business Process Manager

Location: Dublin, Ireland

Rate/Salary: .00 GBP Daily

Job Type: Contract

Trading as Aston Carter. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as “Allegis Group”). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on the website.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to the website.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the “Contacting Us” section of our Online Privacy Notice for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.

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