People & HR Operations Specialist, Italy

Key Responsibilities

HR Operations & Administration

Maintain and update employee records across HRIS, ensuring data accuracy and GDPR compliance

Support contract management: preparation of employment contracts, amendments, extensions, and termination documentation in line with applicable CCNL and Italian labor law

Assist with payroll-related inputs (attendance, leave, variable compensation data) in coordination with payroll/finance

Handle employee inquiries on HR policies, procedures, benefits, and contractual matters — acting as a first point of contact with a service-oriented approach

Support mandatory compliance activities (communications to authorities, mandatory training tracking, health & safety documentation)

Prepare HR reports, dashboards, and documentation for internal stakeholders

Talent Acquisition Support

Assist in posting job ads, screening candidates, and scheduling interviews

Coordinate with hiring managers throughout the recruitment process

Maintain candidate records in the ATS and support recruitment KPI tracking

Liaise with talent suppliers, staffing agencies, and university career centers

Onboarding & Employee Lifecycle

Coordinate onboarding documentation, induction sessions, and orientation activities

Support employee lifecycle processes: probation reviews, internal transfers, offboarding

Ensure compliance with HR policies at each stage

AI & Process Automation

Leverage AI/LLM tools to streamline and automate repetitive HR workflows (e.g., document drafting, data extraction, reporting, FAQ handling)

Proactively identify opportunities to improve HR processes through technology

Stay current on AI tools relevant to HR and act as a resource for the broader HR team

Employer Branding & Employee Engagement

Support employer branding initiatives on social media, job boards, and at job fairs

Contribute to internal engagement and communication initiatives

Collaboration & Communication

Work cross-functionally with internal teams across both legal entities

Provide timely, empathetic communication to employees and candidates alike

Requirements

• Master degree in Humanities, Digital Humanities, Economics, or Law.
• Native Italian speaker and English proficiency (minimum B2 level).
• 2–5 years of experience in an HR generalist or HR operations role
• Working knowledge of Italian labor law and CCNL regulations
• Experience with HRIS platforms (e.g., Workday, SAP SuccessFactors, Zucchetti, or similar)
• Proficiency in data analysis and reporting tools: advanced Excel (pivot tables, VLOOKUP/XLOOKUP, Power Query) and experience with BI tools (e.g., Power BI, Tableau, or Looker) to build HR dashboards and support data-driven decision making
• Familiarity with AI/LLM tools (e.g., ChatGPT, Copilot, Claude) and genuine interest in applying them to automate and improve HR workflows
• Fluent in Italian; professional proficiency in English

Contract and Locations

• Contract Type: Full-time, hybrid.
• Work location: Pisa.

Important notes:

According to the Italian Law (L.68/99) please note that candidates from the disability list will be given priority.

Due to the high volume of applications, only those candidates that meet the required criteria for selection will be contacted.

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