Payroll Specialist, Europe. UK or Europe Based

Overview

The payroll specialist is responsible for accurately processing payroll and ensuring compliance with all relevant laws and regulations. In this role, the payroll specialist ensures correct transmission of payroll data to accounting systems and tools.  He/She also ensures the correct payment of taxes and social contributions.

This role requires a strong attention to detail, excellent problem-solving skills, and the ability to work well both independently and as part of a team.

Ability to handle multiple tasks and priorities whilst attending to the details that matter are all key to success in this role.

Proactivity and ability to define strong processes are very important in this role.

This role will be part of the finance and the talent teams.

Key Responsibilities

Key responsibilities in this role include (but are not limited to):

·         Process payroll for all employees using the company’s payroll software

·         Ensure accurate and timely calculation and disbursement of wages, salaries, and deductions to employees, as well as taxes and social contributions to the local tax entities.

·         Verify and review payroll data to ensure compliance with company policies and applicable laws

• Prepare and distribute payslips or direct deposit advice to employees
• Manage and update employee payroll information, including tax withholdings and deductions
• Process any employee changes to FTE i.e. hours, maternity, unpaid leave and any payroll related items including payslips to leavers.
• Manage employee queries in a professional and timely manner
• Collaborate with the other talent team members to ensure accurate employee data and proper onboarding and termination/offboarding procedures
• Collaborate with the other members of the finance team in order to ensure a proper transfer of payroll data into the accounting system.
• Be the point of contact to the finance team for processing and audit requirements
• Complete any ad hoc activities to support the international payroll as required by the Finance Manager
• Lead regular reviews of local legislation to ensure payroll in every country is compliant.

Candidate Profile

Based on this role’s scope and responsibilities, we are seeking candidates with the following qualifications, skills, attributes, and competencies:

Minimum:

·         Resourceful and outcomes-focused: Able to work independently, with limited direction while meeting commitments with high-quality standards. Puts in effort needed to meet goals and expected results.

·         Strong interpersonal skills: Relates openly and comfortably with diverse groups of people.

·         Customer-focus: Builds positive relationships and responds to the needs of other team members.

·         Ability to balance stakeholders: Anticipates and balances the needs of multiple stakeholders. Determines how to resolve problems and then takes timely action.

·         Organisational skills: Strong detail orientation, follow-up, and organisational skills.

·         Learning agility: Willingness to learn and achieve proficiency with new technology tools and on local labour regulations to enhance efficiency and effectiveness. Actively seeks new ways to grow and be challenged using both formal and informal development channels.

·         Self-awareness: Seeks out and handles constructive feedback in a positive and professional manner. Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

·         5+ years’ experience in payroll processing

·         Excellent proficiency in Payroll software and MS Office (Teams, Word, Excel, PowerPoint, Outlook)

·         Highly organised with a strong eye for detail, Ability to work in a fast-paced, deadline-driven environment with multiple priorities

·         Excellent written and verbal communication skills and a friendly approachable demeanor.

·         Ability to handle sensitive data and highly confidential team member information, with the utmost discretion and professionalism.

·         Strong knowledge of local labour laws in European countries

·         Have excellent writing skills in English and be able to speak to internal and external stakeholders with confidence.

Preferred:

·         Prior strong experience in an international payroll function (more than 5 years), both in payroll processing and accounting transmission

·         An understanding of, and a passion for change management.

·         Professional competency in French, German and/or other business relevant European languages, preferred.

At Prosci, you’ll find more than a job.  Here, you can contribute to meaningful work in the world, co-create your professional experience, and learn and grow. Our global team is rich in experiences and passion for helping our clients create change success.

Prosci is an equal opportunity employer that is committed to inclusion and diversity.  Employment opportunities at Prosci are available to all applicants, without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, or any other legally protected characteristics. You can learn more about our efforts to build a more inclusive, equitable and diverse organisation: https://www.prosci.com/about/dei.

By applying for this role you are consenting to your personal data being shared with Prosci Inc (US-based), or any of the Prosci Europe group of companies, registered and/or operating in Belgium, Denmark, France, Germany, Ireland, Italy, Luxembourg, Morocco, Netherlands, Norway, Portugal, South Africa, Spain, Sweden, Switzerland and the United Kingdom. Details of our registered companies and locations can be found on our website:  https://www.proscieurope.com/prosci-europe  This means that your data may be shared and/or stored outside of the country of application for up to 5 years, in the locations of any of the aforementioned countries or with Prosci Inc in the United States, for the purposes of reviewing your application and presenting you with any suitable future employment opportunities. 

Additional Information

·         Position reports to: Financial Controller, Europe

·         Supervisory Responsibilities: None

·         Work location:  Remot

·         Travel Requirements: Minimal. Occasional European travel to attend team meetings.