Patient Access and External Engagement Head Assistant


Milan, Lombardy – Lombardia, Italy
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Posted On: 
21 April 2023


Make your mark for patients

We are looking for a Patient Access and External Engagement Head Assistant able to work in a highly dynamic environment to join us in our Patient Access Team.

Temporary contract – Maternity leave


About the role

Support to Patient Access and External Engagement team (APEX) in managing daily activities (agenda, correspondence, meetings and related reporting, travel, etc.) as well as administrative and communication activities.

Management of the administrative part related to contracts with thirds parties (Patient Associations,…).

What will you do

-Schedule and organize meeting sessions, conference calls, efficiently interact with all corporate functions
-Administration: contractual, from supplier encoding to monitoring the payment of invoice issued
-Management and contact to create purchase orders for the Patient Access and External Engagement department
-Budget: monthly/bimonthly monitoring and catch up with area Head and Finance Department
-Organization, contact and participation of meetings with the main stakeholders for the APEX team.
-Agendas monitoring for internal and third parties’ cyclical meetings
-Provide all documentation required to obtain authorization from the Ethic & Compliance department to start all activities (advisory board, sponsorship, donation…) and management the activities (invitation letters, purchase orders, archiving mandatory documentation for Audit/Farmindustria)

Interested? For this position you’ll need the following education, experience and skills:

-Bachelor’s degree required, equivalent experience in lieu of a degree may be considered in certain cases
-3-5 years of experience as an administrative assistant supporting a minimum of 5 employees preferably in the pharmaceutical or other health-care related industry
-Experience with international colleagues, coordination, and travel
-Familiarity with pharmaceutical business, medical terminology and financial/business terminology a plus
-Ability to handle confidential information
-Experience with reviewing contracts a plus
-Fluent in English
-High level of proficiency in Microsoft Office Suite

Why you should apply

At UCB, we strive to attract passionate and outstanding talents who thrive on change and are ready to bring real value to patients. Working for us you’ll discover a place where you can grow and express your full potential. We place an emphasis on innovation, collaboration and impact. Through meaningful recognition and a motivating work atmosphere, we aim to provide an optimal experience by caring about and valuing our employees – just as we do for the patients we serve.

If you believe you are the perfect match to join us on our pioneering adventure, then we invite you and tell us more about your profile and motivation.

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.

Why work for us?
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected and has equitable opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

Learn more

about sustainability at UCB and how it is integrated into our business approach.

UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/colour/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.


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