Paralegal/Information Governance Officer

Job title:

Paralegal/Information Governance Officer

Company:

Birmingham City University

Job description

Please note that Birmingham City University will be changing to a new recruitment system provider on 4 November 2024. All current live vacancies will close before this date to avoid any disruption for applicants. Applicants applying for roles at BCU before this time will be unaffected by the change and their applications will be processed in the current system.Paralegal/Information Governance OfficerDepartmentLegal Services and ComplianceLocationJoseph Priestley BuildingSalary£36,421 to £39,591 per annumPermanentPost TypeFull TimeRelease Date14 October 2024Closing Date23.59 hours GMT on Monday 28 October 2024ReferenceLSC24008About the Role:You will join a dynamic a team of talented legal and information management professionals who thrive in a collaborative and supportive environment. Legal Services handles a very diverse and complex range of legal and information governance matters. However, this role will be overseeing and responding to Freedom of Information and Subject Access Requests, working closely with a range of internal stakeholders.You will be responsible for collating and preparing information for disclosure within the statutory deadlines.You will have experience of working closely with stakeholders to understand their requirements and any regulatory implications of the work they do.What’s in it for you?In return for your dedication and hard work, you will benefit from ongoing opportunities for personal and professional development, as well as the following key benefits:

• Opportunity for hybrid working.
• Generous annual leave entitlement of 40 days (including bank holidays and closure periods).
• An attractive direct contribution pension scheme, or the option to retain LGPS for existing and previous members.
• Wellbeing advice and support through our Employee Assistance Programme.
• Cycle to Work Scheme.
• Staff Benefits:

. * A supportive and collaborative culture and work environment, rooted in
.Main Responsibilities:

• Providing paralegal assistance to the Legal Services Team.
• Provide excellent service to the Legal Services Team and colleagues across the University when responding to any external request for advice.
• Provide full support for the acceptance/acknowledgement of all incoming requests for advice.
• Maintain and monitor systems to progress and chase information or requests to ensure resolution in a timely and legally compliant manner.
• Maintain a calendar and record of training and arrange training events as appropriate;
• Provide support for the development and maintenance of corporate information and governance records.
• Undertake key aspects of the Legal Services Team administration, including but not limited to: maintaining case management systems, training records and information logs.
• Plan, manage and prioritise own workload to ensure that deadlines (which includes statutory deadlines) are met, anticipating problems with achievement of objectives and either seeking help or resolving issues in a timely manner.
• Play a full part in the Legal Services Team, maintaining knowledge of the work done by others and assisting and / or providing cover for them where necessary
• Managing communications with external parties (such as regulators, enquirers) as required.

Key Requirements:

• Education to first degree level is desirable.
• A high level of literacy and numeracy
• Excellent IT skills including advanced knowledge of web based solution, word processing, spreadsheet and presentation software packages, preferably Microsoft Word, Excel and PowerPoint.
• Proficiency and experience of the Data Protection Act 1998 and or the Freedom of Information Act 2000 is helpful
• Experience of providing high quality customer service in a complex environment.
• Experience of maintaining governance or other complex records accurately.
• Experience of working successfully as part of a team.
• Ability to communicate clearly and in appropriate language with third parties, students and colleagues both orally and in writing.
• Ability to understand and explain complex regulations to third parties, students and colleagues.
• Ability to manage own time and workload.
• Ability to work to statutory deadlines.
• Excellent interpersonal skills with the ability to support, guide and inform as necessary.

Further Details:OUR VISIONBirmingham City University is growing in quality and standing, with an academic STEAM agenda at the heart of our ambitions. We are transforming the lives of students and their communities, and want outstanding people to join us in taking us on the next stage of our exciting journey.Our students learn through doing. They are empowered throughout their educational journey, achieving significant educational gain and personal transformation.There has never been a better time to join us. Come and be part of the next exciting stage of our journey.ABOUT BIRMINGHAM CITY UNIVERSITYAt the heart of our 2025 Strategy is our mission is to enable our students to transform their lives and to achieve their potential. Through our education and research, and the roles our graduates go on to play in the world, we not only support individuals to transform their lives, but we also play a part in transforming society.Located in the centre of the UK’s second city, we are a university with a long heritage of innovation and of making, dating back to our origins in 1843 when we were founded as the Birmingham Government School of Design.Our heritage of making through innovation and its application through knowledge exchange, and of creative research and practice, today finds it expression in our STEAM agenda, in our research and enterprise, and in our commitment to challenge-based learning. Working across disciplines, and delivering impactful research and enterprise, interdisciplinarity is at the heart of the continuing transformation of our academic portfolio.OUR STAFF COMMUNITYBirmingham is home to a rich and diverse range of communities. Our students reflect this rich cultural mix, and we are continuing to work to make sure that this is also reflected in our broader university community.Birmingham City University values the quality and diversity of our staff. Our staff and student community is defined by our core values, which outline who we are as a University and how we work with each other. Our core values are we create opportunity, we think differently, and we build community.We are committed to equality, diversity and inclusion, continuously reviewing and improving our policies, practices, and procedures to ensure that we are promoting these in all aspects of our operations. We believe that by working together, combining our many different backgrounds and life experiences, we will empower each other to reach our full potential.We hold an Athena SWAN Bronze award in recognition of our commitment to improving employment practices for the advancement of gender equality.Our University is located in one of the most culturally rich and diverse Cities in the UK, and it is our ambition to be the University for Birmingham and the surrounding region. The events of 2020 have highlighted the stark inequalities that Black, Asian and Minority Ethnic Communities face and we are committed to removing the institutional barriers that our staff and students face and improve the representation, progression and success of staff and students from all backgrounds within higher education. To demonstrate this, we have signed up to the Race Equality Charter to show our commitment.Birmingham City University has been recognised for its progress on LGBT+ equality with a Gold award in the Stonewall Index and have entered the Top 100 Employers 2023 for LGBT+ inclusion. Meanwhile, we are Disability Confident (Committed) and are on an exciting journey to advance our University to progress through the Disability Confident scheme.We are also a Mindful Employer, which means we are committed to supporting the mental health and well-being of our staff, and we have also signed up to the Mental Health Charter led by student mental health charity Student Minds. Furthermore, we are signed up to The Technician Commitment – a university and research institution initiative supported by the Science Council and Gatsby Foundation – aiming to ensure visibility, recognition, career development and sustainability for technicians working in higher education and research.WORKING AND LIVING IN BIRMINGHAMThe youngest city in Europe with under-25s accounting for nearly 40% of the population, Birmingham is a city full of energy and enthusiasm and is a great place to live and work.Based in the heart of England, the city is easily accessible by road, rail and air. Birmingham New Street station has recently undergone major redevelopment, while the city is at the heart of the high-speed rail network, HS2. HS2 will provide new rapid rail travel connecting Birmingham City Centre to London and the rest of the network from the new Curzon Street Station – adjacent to Birmingham City University’s City Centre Campus – and will be one of the most environmentally friendly stations in the world.The city’s appetite for progression is boundless, and it has been championing innovation since the earliest days of the Industrial Revolution, reflected in Birmingham City University’s new STEAMhouse building which opened in October 2022 and is home to an inter-disciplinary community of entrepreneurs, businesses, academic researchers, and students offering a wealth of support to companies of all sizes to boost growth through innovation to address commercial and societal challenges.Birmingham is brimming with great theatres, museums, the world-famous Birmingham City University Royal Birmingham Conservatoire, as well as beautiful historical buildings and the iconic Library of Birmingham. It also has amazing concert and sporting venues including Edgbaston Cricket ground, which Birmingham City University has a long-standing partnership with. It is also home to the Alexander Stadium, which is the stunning new home for Birmingham City University’s sport courses. The Stadium was one of the main event spaces for the Birmingham Commonwealth Games in 2022, which saw the eyes of the world on the city, and Birmingham City University staff and students played pivotal roles – including designing the official medals for winning athletes.Birmingham’s vibrant dining scene offers something for all tastes, including Michelin star restaurants, Spiceal Street at the Bullring, the Chinese Quarter, and the famous Balti Triangle.The city also provides a great place to shop, being home the Bullring and Grand Central, the luxurious Mailbox Birmingham and the world-famous home of British bling – the Jewellery Quarter, which is home to Birmingham City University’s School of Jewellery.From Harvey Nichols, Selfridges and the beautiful arcades and independents, to the city’s historic markets in Digbeth, the shops in Birmingham offer a plethora of choice.underpin how we work in achieving the ambitions set out in our Strategy and Priorities, and are the principles that unite the way we work together and for our students.

Expected salary

£36421 – 39591 per year

Location

United Kingdom

Job date

Wed, 16 Oct 2024 00:52:59 GMT

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