Outbound logistics administration officer in Olen, Belgium

Job Description Summary

As part of the end-to-end logistics process & organization, the Outbound Logistics Administration officer is responsible to assure complete, compliant and timely logistics documents & customs declarations for Outbound flows going through the European Distribution Center (EDC) in Olen and serving the EMEA region and this in full alignment of the service level agreement. This includes acting as a point of contact for internal- and external stakeholders to maximize customer experience through optimizing impact on OTIF (On Time In Full)

He/she will report to the EDC In-& Outbound Administration Manager

Job Description

We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Why join us?

A career at BD means learning and working alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. You will have the opportunity to help shape the trajectory of BD while leaving a legacy at the same time.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow and thrive. And find satisfaction in doing your part to make the world a better place.

Become a maker of possible with us!

Main responsibilities will include:

Timely and accurate preparation of logistics Administration

• Ensure efficient & effective administrative handling of paperwork for EDC departures in scope

• Prepare correct in- & outbound documents while meeting BD Compliance and Export Regulation requirements. Assure documents such as CMR, delivery notes, invoices, customs documents, certificates, dangerous goods documents are available before departure.

Internal and external stakeholder communication

• External: assure necessary information flow to carriers, customs authorities , customers , incl EDI ( Electronic Data Interchange) …

• Internal: assure communication and collaboration with internal stakeholders such as Customer Care, Trade Compliance Center of Excellence, In & Outbound transport and warehouse/wave planning, …

• Act as a gatekeeper for the trucks arriving on the premises and as a first point of contact for the truck drivers. For outbound shipments: Handle the check-in, guide the drivers to the correct gate and handover the documentation for loading, as well as archive the documents in a correct way after loading.

Assure Trade & Quality compliancy

• Prepare compliant outbound documents for shipments

• Assure correct archiving of all compliance files and electronic messages

• Strictly follow up of operational processes and report any non-conformities immediately – interact with Trade Compliance Center of Excellence

• Assist in execution of internal and external audits by notified bodies (pre-shipment inspection), by local Customs Authorities, by external auditors (for Sarbanes Oxley)

• Assure compliancy to

KPI management & reporting

• Setup, report and manage a set of KPI’s

Assure compliance with ISO 13485 requirements

• Comply to QMS (Quality Management System) requirements

• Assure up to date processes, job descriptions and work instructions for your process and team compliant with ISO 13485 guidelines

• Assure representation in audits

Education and Experience:

• Bachelor or master’s degree in Logistics, Supply chain or equivalent

• Proven experience in Logistics Administration, customs & transportation planning

Knowledge and Skills:

• Good insight in end-to-end logistics processes

• Good Analytical skills & insight in management of KPI’s

• Customer centric and continuous improvement mindset. You are assertive, stress resistant and show flexibility.

• Good communication skills, incl. ability to work effectively in a matrix organization

• You are fluent in Dutch and English, both verbal and written. Any additional language is a plus!

• Experience with SAP and experience in QMS (Quality Management System – ISO 13485 / CAPA – Corrective Actions, Preventive Actions) are strong plus

• Personal values need to be aligned with the company culture: the BD Way

Click on apply if this sounds like you!

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

To learn more about BD visit: https://bd.com/careers

Primary Work Location

BEL Olen

Additional Locations

Work Shift

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.