Operations Coordinator in Vienna, Austria

Everyone says they want to change the world. We’re looking for people who actually will.

ADF International is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.

Operations Coordinator

ADF International is looking for a highly organized Operations Coordinator to join us in our Vienna, Austria office on a full-time basis. As an Operations Coordinator you are a vital part of the ADF International team in Vienna, Austria. In this role you will coordinate and provide support to the Strategic Relations & Training team. As a member of the Operations team, you will contribute to the smooth running of the Vienna office as well as the overall Operations processes in Europe.

Your Essential Responsibilities:

• Answer phone calls, schedule meetings and support visitors.

• Coordinate the administrative support of the office to ensure the efficient operation.

• Support the work of the Strategic Relations & Training team in the planning, coordination, and execution of all team-related tasks.

• Support and coordinate the planning and execution of events.

• Monitor developments on your team and coordinate improvements in systems and processes.

• Coordinate onboarding and provide training for new team members on your team.

• Coordinate internal and external meetings, including location, invitations, and catering if needed.

• Create and edit presentations, correspondence, memos, reports, graphs, organizational charts.

• Manage Outlook calendars of assigned team members and expense reports.

• Make travel arrangements for team members, guests and visitors.

• Support in planning and coordinating events.

• Manage files, contacts, travel and events using a professional CRM application.

• Draft mass emails and communication.

Other Responsibilities:

• You may be asked to perform related duties or special projects as assigned within the general scope of the position.

Skills You Need to Succeed:

• Strong administrative skills.

• Strong attention to detail without losing sight of goals, objectives, and timelines.

• Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer.

• Proven excellent verbal, written, and interpersonal communication skills in English and German.

• Strong intercultural understanding and ability to work professionally with different cultural sensitivities.

• Proven excellent customer service skills.

• Ability to initiate, work, and motivate within a team and independently.

• Ability to organize a daily workload by priorities and independently manage timelines.

• Ability to professionally handle confidential and sensitive information with discretion.

• Ability to learn and apply new software applications.

• Ability to make sound decisions under demanding conditions.

Education and/or Experience:

• Bachelor’s degree or equivalent.

• At least 3 years of experience in the field or in a related area.

• High English proficiency and excellent German required.

  Work permit for Austria or EU citizenship required