Office Manager (AO) NF-03 in Stuttgart, Germany

Summary This position is located at USAG Stuttgart, Army Lodge. To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.) for professional and personal references on your resume. Responsibilities Incumbent independently initiates, manages and/or coordinates all administrative actions and projects for the office of the General Manger and all departments in the organization. Independently performs and accomplishes planning, organization, coordination and accomplishment at the managerial level for all office support work required for each of the departments. This support will include, but not being limited to coordinating, monitoring and taking action to ensure that all administrative or operational related projects are completed on time to the standard acceptable to the General Manager. Responsible for resolution of all administrative issues based on regular standards and policy, keeping the General Manager informed of actions and referring only unprecedented issues to the General Manager for resolution. Requirements Conditions of Employment Qualifications 1.One (1) year of progressively responsible clerical and administrative experience which demonstrates the ability to perform duties such as: planning, organization, coordination, and monitoring of administrative actions and projects; resolution of administrative issues; and compliance with administrative procedures governing the preparation, routing, and approval of official forms and/or correspondence. 2. Communicate clearly both orally and in writing. 3. Type 40 words per minute using computers and their related software. 4. The ability and skill to research and analyze situations that may require resolving problems and complete tasks. Best Qualified Criteria 1. Two (2) years managerial experience which demonstrates the ability to perform duties such as planning, organizing, coordinating, and monitoring administrative personnel actions. 2. Experience coordinating multiple managerial department heads and special staff calendars and event schedules (e.g., Training Schedules), developing, drafting, reviewing and preparing minutes, memoranda, operating procedures/policies, presentations, spreadsheets, and reviewing such items and other management information tools for correctness (grammar/spelling/accounting/data entry), audience, and ensuring attention to detail. 3. One (1) year experience preparing, reviewing and interpreting financial reports with the ability to correlate raw data into Excel and Powerpoint and brief management regarding the findings. 4. One (1) year accounting or bookkeeping experience. Referral lists are based on the qualifications stated in the job announcement. Your qualifications MUST be fully described in your resume. In describing your experience, be clear and specific. NO ASSUMPTIONS WILL BE MADE REGARDING YOUR EXPERIENCE. Education Additional Information Area of Consideration: The Area of Consideration for this vacancy announcement is USAG Stuttgart-wide. (Military Spouse Preference (MSP), Involuntarily Separated Military Preference (ISMP) and Family Member Preference eligible candidates are included in the area of consideration.) Manual Applications: If you are unable to apply online, you may submit your application package using a manual application method. Please contact the NAF Human Resources Office or representative listed on this job announcement to request a copy of the manual application form. All completed manual application forms (along with resume and other supporting documentation) must be received no later than 1600 CET on 12/30/2024 in order to process your application in a timely manner. Please note that neglecting to respond to the job-related questions may result in an ineligible rating. PCS Costs Payment Permanent Change of Station (PCS) costs are not authorized, based on a determination that a PCS move is not in the Government’s interest. Pay-Band Allowances and Differential Sunday premium pay may be authorized by the Garrison Commander. If authorized, only regular (full-time, part-time, limited tenure and seasonal) employees may be paid Sunday premium pay. Sunday premium may be paid at the rate of 25% of the basic rate for all hours of non-overtime, when any part of the scheduled tour of duty is performed on Sunday (to a maximum of 8 hours per Sunday). Sunday premium will be paid at the rate of 25% of the basic rate for all hours of non-overtime, when any part of the scheduled tour of duty is performed on Sunday (to a maximum of 8 hours per Sunday). Night differential may be authorized by the Garrison Commander. Night differential may be paid at the rate of 10% basic rate for hours of non-overtime work performed between 1800-0600. Incentives and Bonuses Incentives will not be paid. Foreign Overseas Allowances. Post allowance may be paid in accordance with the Department of States Standardized Regulations (DSSR), contingent upon eligibility. Employment Overseas provides a lot of additional benefits & entitlements, for more information please see the agency contact information listed below for your local NAF Human Resources office. Applicants must comply with the Exceptional Family Member Program, for information click here. Other: Information may be requested regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols. For more information, visit https://www.saferfederalworkforce.gov/faq/vaccinations/ Additional referrals may be made from this vacancy announcement for up to 90 days after the closing date.. Overseas Employment Eligibility U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement. In NATO countries employment of non-U.S. citizens under U.S. conditions is restricted by the NATO SOFA to individuals who are nationals of a NATO country. These individuals may not be employed under U.S. employment conditions in the country of their citizenship.