Job Description:

Job Overview

As Office Manager (all genders) you will be the face, heart and soul of Mars’ Vienna office. You will be the first one people see when they enter the office, be it Mars associates, customers, or suppliers. As such, this position is most probably the most important one and most well-known one in our whole Austrian team!

What are we looking for?

• experience in a similar role
• fluency in both, German and English (spoken and written)
• well-organized, calm under pressure, able to prioritize
• strong in building and fostering relationships and team player
• ability to work independently, reliability and trustworthiness
• ability to decide when escalation to management is required
• open and inclusive approach in dealing with various stakeholders, clients, associates and guests

What will be your key responsibilities?

• Office Services Budget Management incl. PO creation
• Stakeholder Management (e.g., maintenance providers, office vendors, occupational health providers, etc.)
• Property Management
• Admin support for specifically defined associate topics
• Key User for Invoice processing in CORA
• Supporting asset buy out for company property to associates
• Assisting HR and Sales for ad hoc requests
• Managing the front desk / reception for Mars Austria in Vienna
• Supporting Senior Leaders in Vienna with specific admin tasks like managing expenses, assistance in IT, company car, trouble shooting
• Partnering with associates on organizing events
• Assisting Car Fleet Manager

What can you expect from Mars?

• Work with over 150,000 diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.
• Minimum salary for this position is 47.000 € gross per year (incl. 13th and 14th salary).

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

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