Office Manager

Job title:

Office Manager

Company:

Hivebrite

Job description

AboutHivebrite is an all-in-one community management and engagement platform โ€“ Our mission is to provide organizations with the tools they need to create vibrant communities.Our SaaS platform serves customers across a variety of industries including higher education, non-profit, and corporate. Founded in 2015, today we count more than than 500 customers worldwide โ€“ including Princeton University, Stanford University, Columbia Business Schools but also WWF or P&G alumni.We employ more than 100 people across our offices in Paris, New York, and Sydney, and 30 nationalities are represented in our team!In 2020, we were awarded five Great Place to Work labels, were recognized as a G2 High Performer, and won the International Prize by EY, SYNTEC Numerique, and TECH IN France.And we have no intention of slowing down!Job DescriptionHivebrite is an all-in-one community management and engagement platform. Our mission is to provide organizations with the tools they need to create impactful communities.Our SaaS platform serves customers across a variety of industries including higher education, non-profit, and corporate. Founded in 2015, today we count more than 900 customers worldwide โ€“ including Boeing, the Obama Foundation, the National Academy of Sciences, the University of Notre Dame, the U.S. Naval Academy, the British Heart Foundation, the Imperial College London, the P&G Alumni France, and Le Wagon Alumni.We employ over 170 people across our entities in Paris, New York, the UK, and Sydney, and 30+ nationalities are represented in our team! ๐ŸŒAt Hivebrite, we believe in the importance of balancing your work commitments and personal life. Youโ€™re able to have a real impact on meaningful communities while prioritizing your personal life and goals. Our work policy encourages a healthy work-life harmony with a flexible schedule.We also have many initiatives to keep our global team connected, offering opportunities to meet and socialize with team members virtually and in-person! ๐Ÿ‘‹For these reasons, we were awarded Best Hybrid Place to Work by BuiltIn in the US and Choose My Company and HappyIndex at Work in France last year! ๐Ÿ†Jump aboard, and join the hive! ๐Ÿš€๐ŸŒŸYOUR ROLE WILL BE :You will work with People, Finance and Ops teams to ensure the smooth running of the French office on a day-to-day basis. You will be a key contributor in ensuring that Hivebrite employees in France, UK, APAC and RoW enjoy excellent work conditions, while providing best-in-class support on the administrative and office management parts.If you want to know more about your potential future team, meet the Support team !๐ŸŒŸ YOUR MISSION WILL BE: * Paris Office Operations and Administrationโ€“ You respond to daily requests from Hivebrite Workers to ensure their well-being while they are at work : your priority is to ensure them the best experience possibleโ€“ You are in charge of ensuring the office always looks pleasant and is always a comfortable environment to work inโ€“ You are able to implement processes and systems or create new ones for smooth running of the officeโ€“ You are in charge of creating and improving a nice and inspiring work environment that reflects Hivebriteโ€™s values * Office Operations and Administrationโ€“ You organize office layout and are able to maintain all equipment, and furniture as neededโ€“ You liaise with suppliers, vendors, and contractors, negotiating contracts and monitoring qualityโ€“ You organize health and safety training and ensure adherence to workplace safety standards * Employee Support and Onboardingโ€“ You assist the People team with onboarding (and offboarding) Hivebriters by ensuring a smooth orientation processโ€“ You support company European events and activities to foster a positive and inclusive cultureโ€“ Act as a point of contact on FR office-related issues, resolving concerns effectively * Budget and Expense Managementโ€“ You track and manage the office budget, including expenses related to facilities, supplies, and other administrative costs

โ€“ You prepare and present budget reports, identifying opportunities for cost-saving * Event Planning and Coordinationโ€“ You support the Workplace Experience in animating the Hivebrite community around frequent internal and external events. You will also act as a logistic point of contact for all events organized by our different departmentsโ€“ You organize logistics for meetings, conferences, and travel arrangements for employees when itโ€™s needed๐ŸŒŸYOU MIGHT BE A FIT IF YOU HAVE: * You have worked as Office Manager or Office Coordinator in a fast growing company, ideally international environment for at least a year
  • You have exceptional organization skills and strong attention to detail with a keen eye for accuracy
  • You are calm under pressure, can effectively prioritize, multitask and manage time
  • You have strong project management and change management capabilities
  • You are able to effectively communicate in English and with the team at large and across office locations (US, Europe and APAC)
  • You enjoy creating an environment where everyone feels welcome

๐ŸŒŸ RECRUITMENT PROCESS * A 30 min video call with Mรฉlodie, our HR Team Lead in France

  • A 1 hour video-call with Clรฉmence, our VP People and your potential future manager, to go deeper on the job description and for you to understand the expectations of the role.
  • A 1 hour video-call with Mรฉlodie and Evann (Talent Acquisition Manager US), to meet some other members of the People Team
  • A 30 minutes meeting with Valentin (IT Manager), with whom you will potentially collaborate on projects
  • A last meeting with Jean our CEO, to talk about you and Hivebrite

๐Ÿš€Our recruitment process lasts max 15 working days and we can deliver an offer 48 hours after the final interview!๐ŸŒŸHIVEBRITEโ€™S PERKS & BENEFITS:Work-Life balance:โ€“ Support for mental health via (sessions paid by Hivebrite, collective sophrology sessions, etc.) ๐Ÿ’†โ€“ A access for you to practice any physical activity you want ๐Ÿ’ชโ€“ A really flexible remote policy detailed ๐Ÿกโ€“ Around two weeks of RTT to enjoy more time off with your friends and familly ๐Ÿโ€“ Paid leaves for parents with sick kids ๐Ÿค’โ€“ Nomad days policy (work from almost anywhere youโ€™d like, up to 12 weeks per year, at once or throughout the year) โ€“ check out the full policy โœˆ๏ธOffice life:โ€“ International team โ€“ you will easily hear 3 different languages in the same conversation ๐ŸŒโ€“ Morningโ€™s office in the center of Paris with a rooftop just for us!โ€“ Pool ๐ŸŽฑ, foosball โšฝ๏ธ, and a gym room ๐Ÿ‹๏ธโ€“ Squads days for our engineering team โ€“ two days per month we meet at the office ๐Ÿ’กโ€“ Team building with dedicated budget for events every month with your team and yearly with your entire department ๐ŸŽ‰โ€“ Internal mobility and professional training to support your career ๐Ÿš€โ€“ Check out our instagram page to discover our team and , to know more about us ๐Ÿ“ทโ€“ Your Employee Journey detailed ๐ŸƒOn the financial side:โ€“ Of course, all the mandatory benefits, but with the best companies to support you (Alan, lunch vouchers with Swile, etc.)โ€“ CSE advantages with Swile ๐ŸŽโ€“ A competitive salary package โ€“ we constantly ensure that weโ€™re aligned with the market ๐Ÿคโ€“ A 500โ‚ฌ remote equipment allowance and a work-from-home starter kit (desk, chair, etcโ€ฆ) ๐Ÿ–ฅ๏ธโ€“ The latest Appleโ€™s equipment ๐ŸIf you want to know everything you need about Hivebrite, check out our Welcome To The Jungle page :

Expected salary

Location

Paris

Job date

Sun, 27 Oct 2024 00:25:25 GMT

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