Office Manager
Hivebrite
AboutHivebrite is an all-in-one community management and engagement platform โ Our mission is to provide organizations with the tools they need to create vibrant communities.Our SaaS platform serves customers across a variety of industries including higher education, non-profit, and corporate. Founded in 2015, today we count more than than 500 customers worldwide โ including Princeton University, Stanford University, Columbia Business Schools but also WWF or P&G alumni.We employ more than 100 people across our offices in Paris, New York, and Sydney, and 30 nationalities are represented in our team!In 2020, we were awarded five Great Place to Work labels, were recognized as a G2 High Performer, and won the International Prize by EY, SYNTEC Numerique, and TECH IN France.And we have no intention of slowing down!Job DescriptionHivebrite is an all-in-one community management and engagement platform. Our mission is to provide organizations with the tools they need to create impactful communities.Our SaaS platform serves customers across a variety of industries including higher education, non-profit, and corporate. Founded in 2015, today we count more than 900 customers worldwide โ including Boeing, the Obama Foundation, the National Academy of Sciences, the University of Notre Dame, the U.S. Naval Academy, the British Heart Foundation, the Imperial College London, the P&G Alumni France, and Le Wagon Alumni.We employ over 170 people across our entities in Paris, New York, the UK, and Sydney, and 30+ nationalities are represented in our team! ๐At Hivebrite, we believe in the importance of balancing your work commitments and personal life. Youโre able to have a real impact on meaningful communities while prioritizing your personal life and goals. Our work policy encourages a healthy work-life harmony with a flexible schedule.We also have many initiatives to keep our global team connected, offering opportunities to meet and socialize with team members virtually and in-person! ๐For these reasons, we were awarded Best Hybrid Place to Work by BuiltIn in the US and Choose My Company and HappyIndex at Work in France last year! ๐Jump aboard, and join the hive! ๐๐YOUR ROLE WILL BE :You will work with People, Finance and Ops teams to ensure the smooth running of the French office on a day-to-day basis. You will be a key contributor in ensuring that Hivebrite employees in France, UK, APAC and RoW enjoy excellent work conditions, while providing best-in-class support on the administrative and office management parts.If you want to know more about your potential future team, meet the Support team !๐ YOUR MISSION WILL BE: * Paris Office Operations and Administrationโ You respond to daily requests from Hivebrite Workers to ensure their well-being while they are at work : your priority is to ensure them the best experience possibleโ You are in charge of ensuring the office always looks pleasant and is always a comfortable environment to work inโ You are able to implement processes and systems or create new ones for smooth running of the officeโ You are in charge of creating and improving a nice and inspiring work environment that reflects Hivebriteโs values * Office Operations and Administrationโ You organize office layout and are able to maintain all equipment, and furniture as neededโ You liaise with suppliers, vendors, and contractors, negotiating contracts and monitoring qualityโ You organize health and safety training and ensure adherence to workplace safety standards * Employee Support and Onboardingโ You assist the People team with onboarding (and offboarding) Hivebriters by ensuring a smooth orientation processโ You support company European events and activities to foster a positive and inclusive cultureโ Act as a point of contact on FR office-related issues, resolving concerns effectively * Budget and Expense Managementโ You track and manage the office budget, including expenses related to facilities, supplies, and other administrative costs
โ You prepare and present budget reports, identifying opportunities for cost-saving * Event Planning and Coordinationโ You support the Workplace Experience in animating the Hivebrite community around frequent internal and external events. You will also act as a logistic point of contact for all events organized by our different departmentsโ You organize logistics for meetings, conferences, and travel arrangements for employees when itโs needed๐YOU MIGHT BE A FIT IF YOU HAVE: * You have worked as Office Manager or Office Coordinator in a fast growing company, ideally international environment for at least a year๐ RECRUITMENT PROCESS * A 30 min video call with Mรฉlodie, our HR Team Lead in France
๐Our recruitment process lasts max 15 working days and we can deliver an offer 48 hours after the final interview!๐HIVEBRITEโS PERKS & BENEFITS:Work-Life balance:โ Support for mental health via (sessions paid by Hivebrite, collective sophrology sessions, etc.) ๐โ A access for you to practice any physical activity you want ๐ชโ A really flexible remote policy detailed ๐กโ Around two weeks of RTT to enjoy more time off with your friends and familly ๐โ Paid leaves for parents with sick kids ๐คโ Nomad days policy (work from almost anywhere youโd like, up to 12 weeks per year, at once or throughout the year) โ check out the full policy โ๏ธOffice life:โ International team โ you will easily hear 3 different languages in the same conversation ๐โ Morningโs office in the center of Paris with a rooftop just for us!โ Pool ๐ฑ, foosball โฝ๏ธ, and a gym room ๐๏ธโ Squads days for our engineering team โ two days per month we meet at the office ๐กโ Team building with dedicated budget for events every month with your team and yearly with your entire department ๐โ Internal mobility and professional training to support your career ๐โ Check out our instagram page to discover our team and , to know more about us ๐ทโ Your Employee Journey detailed ๐On the financial side:โ Of course, all the mandatory benefits, but with the best companies to support you (Alan, lunch vouchers with Swile, etc.)โ CSE advantages with Swile ๐โ A competitive salary package โ we constantly ensure that weโre aligned with the market ๐คโ A 500โฌ remote equipment allowance and a work-from-home starter kit (desk, chair, etcโฆ) ๐ฅ๏ธโ The latest Appleโs equipment ๐If you want to know everything you need about Hivebrite, check out our Welcome To The Jungle page :
Paris
Sun, 27 Oct 2024 00:25:25 GMT
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