Office Coordinator

Job title:

Office Coordinator

Company:

OECD

Job description

Company DescriptionTHE OECD – Who we are, what we doThe Organisation for Economic Co-operation and Development ( ) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.THE ECONOMICS DEPARTMENTThe aims at enhancing economic performance in Member and non-Member countries through sound and innovative policy advice with a view to seeking an inclusive and durable increase in living standards. It deals with a wide array of policy areas combining macro-economic management, with a strong emphasis on structural policy issues to address policy objectives covering material well-being, social concerns and green aspirations. Its policy advice is derived from a variety of sources such as country surveillance, cross-country benchmarking and evidence derived from empirical research. Much of the Economics Department’s policy analysis and advice is provided as input to committee-based peer review and multilateral surveillance processes and contributes to the overall OECD mission. The Economics Department interacts with several other OECD directorates working in specific policy fields.The of the OECD currently employs approximately 170 staff members who support work across a broad range of economic policy areas to ensure impact of the OECD economic policy work in the international governance architecture.

You can watch our insights into the Economics Department of the OECD .THE POSITIONThe Economics Department is looking for an Office Coordinator to ensure the efficient and smooth management of the Director’s office of the Country Studies Branch (CSB). The role requires that the incumbent keep abreast of the numerous and diverse issues addressed by ECO. The selected person will work under the direct supervision and guidance of the Director and Deputy Director and will be required to work pro-actively and independently, in co-operation with other assistants and managers of the branch. S/he will have strong organisational, relational and diplomatic skills.Job DescriptionInformation and workflow management

• Review communications and information arriving in the Director’s office: prioritise and disseminate to management and staff; identify issues requiring follow-up, review correspondence prepared in the Directorate.
• Ensure that matters requiring action by the Director/Deputy Director are brought to their attention.
• Keep abreast of ongoing work in the Department and in the Organisation in general, particularly where the Economics Department has a specific interest.
• Manage the review process of reports/papers prepared in the Branch.
• Propose improvements as to how the Director/Deputy Director’s activities are determined and managed.
• Liaise with the Head of Department’s office, other directorates in OECD, and institutions and organisations in Member countries.
• Keep staff in CSB, in ECO and the Organisation informed about what is relevant to their responsibility.

Liaison and co-ordination

• Ensure efficient communication at all times between the Director, the Deputy Director, Counsellor, the Management Support Unit and Heads of Division.
• Manage requests coming from the Secretary-General’s office and in particular ensure a follow-up by the relevant managers. Liaise with other experts within the OECD for their input when required.
• Liaise with OECD member country Delegates and answer questions arising in respect of the organisation of various meetings.
• Liaise with the documents office, translation service and author divisions and with the Conference Management Unit as regards room reservation issues.
• Prepare the agendas, documents, schedules and summary records of the approximately 25 EDRC yearly meetings
• Maintain a range of documents pertaining to EDRC, including the handbook, the Agreed Principles and Practices, examination and special topic schedules, and Counsellor contact lists.

Executive assistance

• Provide assistance to the Director/Deputy Director and manage the daily running of their offices.
• Evaluate and assemble background documentation for daily meetings and decisions.
• Organise the appointments and missions of the Director/Deputy Director. In collaboration with other assistants, co-ordinate the work assignments in the Director’s Office.
• Maintain electronic filing systems.

QualificationsAcademic Background

• Very good secondary level of education and training, preferably as an Executive Secretary.

Professional Background

• A minimum of five years’ experience as an executive assistant to a senior national or high level official, or equivalent and preferably in an international environment.
• Good general knowledge of the structure and activities of the Organisation and very good knowledge of and/or capacity to quickly learn the administrative rules and procedures of the Organisation.

Tools

• Proficiency with the Organisation’s IT systems, or that of a similar organisation, including in particular with Outlook, Word, PowerPoint SharePoint. Ability to learn new technologies quickly.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to

Languages

• Excellent knowledge of one of the official languages of the Organisation (English and French) including the ability to draft in that language. Very good working knowledge of the other language. Ability to draft in that language would be an advantage.
• Knowledge of other languages would be an asset.

Additional InformationClosing Date

• This vacancy will be filled as soon as possible, and applications should reach us no later than 23h59 15 October 2024 (Paris time).

Contract Duration

• Two year fixed term appointment, with the possibility of renewal.

• Depending on level of experience, monthly salary starts at 4 994 EUR, plus allowances based on eligibility, exempt of French income tax.

to learn more about what we offer and why the OECD is a great place to work. to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD, our workplace environment and many other policies supporting staff in their daily life. * Please note that the appointment may be made at one grade lower in the specified job family, based on the qualifications and professional experience of the selected applicant.Selection ProcessFor retained candidates, written tests/video-recorded interviews are foreseen early November and panel interviews are planned for early December.The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates [who are nationals of ], irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.

Expected salary

€4994 per month

Location

Paris

Job date

Wed, 02 Oct 2024 22:33:45 GMT

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