Mission Administrator and Events Coordinator

Please apply via https://churchmissionsociety.org/jobs/mission-administrator-and-event-coordinator/

We are looking for a proactive, dynamic person who can effectively support a talented, diverse, international team and support the Mission Director, and the rest of the team, in the implementation of CMS mission strategy.

Team Administration (30%)

• Provide an initial point of contact for the Mission Team, meet and greet team visitors and provide hospitality to guests.

• Support the Mission Director (MD) by maintaining schedules and calendar appointments for regular team meetings. Ensuring venues are booked, made ready, agendas and necessary papers prepared and circulated in good time for team meetings.
• Support the Mission Director (MD) by arranging their UK and international travel, including booking flights, accommodation, visas and other logistics.
• Submit expenses and process cash advances for the MD
• Undertake correspondence on behalf of the MD
• Support the wider team in booking their travel needs.
• Taking note of actions in team (& related) meetings, and tracking process of those actions, including the Finance and Funding Review Group and the Quarterly Hub Leaders meeting.
• Input expenses for team and coordinate re-imbursement of team expenses with the Finance Team.
• Provide safeguarding administrative support for the international strategic partner project.
• Manage completion, submission and review of team quarterly reports
• Co-ordinate completion of appraisals and mid-year reviews for the team.

Event Organisation (30%)

• Coordinate (with a wider support team) an annual gathering of mission leaders from around the world, including some travel & logistics & in accordance with financial and time constraints.
• Coordinate the organisation of the logistics for any team retreats, gatherings and workshops.
• Organise deep and shallow dive meetings to support team learning and maturity

Communications (20%)

• Sourcing information and stories of change/progress from international teams (hubs) and partners, in order to pass these on to Fundraising and Communications teams.

• Preparing communications materials based on the above information for internal use at organisational events, in presentations etc…
• Coordinate communication of Mission Team work both internally and externally.
• Coordinate use of Trabun (communication and networking software) for hub leaders/mission team for good communication and learning exchange.

Organisational Rhythm (20%)

• Join weekly prayer meetings, facilitate team devotions
• Join All staff Days and organisational events

Candidates for all UK roles must already be eligible to work in the UK, with a valid visa and work permit if required.