Management Assistant External Affairs/HR

Job title:

Management Assistant External Affairs/HR

Company:

AbbVie

Job description

Company DescriptionAbbVie’s mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at . Follow @abbvie on , , , and .Job DescriptionJob purpose & objectives :In this role, you will provide comprehensive support to our External Affairs and HR departments, assisting team members with administrative, financial, and logistical processes. You will ensure that all finance-related activities, events, meetings, and other processes are supported in a compliant and meticulous manner.Given the department’s key role in AbbVie’s communication with internal and external stakeholders, you will also contribute to these efforts. The Management Assistant for External Affairs is responsible for managing internal communication channels and ensuring external communication materials are up-to-date and approved. You will support the European team as needed in engagements with patient associations.Administrative support will also be provided to the HR department.Key responsibilities:

• Ensure proper execution, coordination, and good outcome of all administrative activities.
• Initiation and follow-up of contacts, suppliers, Purchase Orders, and Invoices.
• Initiation and follow-up of Service Agreements.
• Track expense, budget, and expense forecast.
• Optimize logistic and administrative support to managers by anticipating needs.

Tasks and responsibilities:

• Ensure the smooth running of interaction processes with external partners, strictly adhering to internal compliance.
• Manage the practical organization of affiliate employee meetings.
• Assist the business with administrative tasks: adapting presentations, coordinating internal events, and handling projects as necessary.
• Conduct necessary follow-ups to support patient organizations endorsed by AbbVie BeLux and AbbVie Europe.
• Take minutes and follow up with team members.
• Handle ad-hoc tasks as requested by Directors and Managers.
• Ensure follow-up of all contracts, PO’s, accruals, …

Qualifications

• Bachelor’s degree in Office Management or equivalent experience.
• Strong sense of compliance with rigorous application of procedures.
• Proficiency in MS Office 365 tools (MS Teams, PowerPoint, Excel, Outlook, SharePoint).
• Excellent verbal and written communication skills in French and English; knowledge of Dutch is an asset.
• Outstanding organizational skills with a strong sense of responsibility.
• Ability to work autonomously while effectively managing priorities.
• Team-oriented, dedicated to supporting both the business and external clients.
• Flexible and adaptable to commercial and international environments.
• Proactive mindset with the ability to take initiatives.

Additional InformationAbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.US & Puerto Rico only – to learn more, visitUS & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

Expected salary

Location

Wavre, Brabant Wallon

Job date

Sat, 04 Jan 2025 08:11:01 GMT

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