Logistics Associate II in Brussels, Belgium

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Participates in and supports department projects. Coordinates, supports, and performs logistics and administrative work to support the department. Supports the day to day operations of the logistics study setup.

The “Logistics Coordinator – SetUp” ensures a high level of support, service, reliability, and availability to internal departments.

Ensures efficient and effective operations of the section

Additional / Specific Job Responsibilities:

• Reports to Team Lead Site Services or above

• Responsible for the logistics setup of 75+ studies, ensuring flawless execution and timely completion.

• Ensures timely preparation of import permit documents and provides them to Sponsor/CRO and/or Importer of Record to ensure smooth logistics operations.

• Works closely with Sponsors/CRO and Site Services during the set-up phase of a study, ensuring all logistics aspects are considered.

• Monitors and maintains the logistics set up of studies, proactively identifying communication updates and implementing changes when required.

• Responsible for accurate preparation of proforma invoices for import permits and approvals, collaborating closely with clients/CRO to ensure seamless shipment of orders and samples.

• Maintains crucial records such as Manufacture List, courier contact sheets, and special account set ups, ensuring data accuracy and accessibility.

• Actively participates in internal study protocol meetings, providing valuable insights on supply and/or courier set up requirements.

• Supports the site services logistics coordinators, fostering a collaborative and inclusive working environment.

• Coordinates the review and action required on custom reports to ensure efficient decision-making.

• Actively participates in the investigation and resolution of Quality Events, including delayed or missing shipments and courier events and failures.

Thermo Fisher Scientific Inc. is a world-class organization committed to enabling our customers to make the world healthier, cleaner, and safer. As a Logistics Associate II, you will have the exceptional opportunity to contribute to this mission and play a vital role in our ambitious and proven logistics team. We are seeking a highly motivated individual with a keen attention to detail and a passion for flawless execution to join our team.

In this role, you will be responsible for coordinating, supporting, and performing logistics and administrative work to support our department. You will play a crucial role in ensuring the efficient and effective operations of our logistics study setup, working closely with internal departments to provide them with exceptional support, service, reliability, and availability.

As a Logistics Coordinator – SetUp, you will have the opportunity to work on a diverse range of projects and contribute to the success of our organization. Some of your specific job responsibilities will include:

• Reporting to the Team Lead Site Services or above.

• Taking charge of logistics setup for 75+ studies, ensuring timely and flawless execution.

• Preparing import permit documents and delivering them to the relevant stakeholders.

• Collaborating with Sponsors/CRO and Site Services during the study set-up phase to consider all logistics aspects.

• Monitoring and maintaining the logistics setup of studies, implementing necessary changes as required.

• Working closely with clients/CRO to prepare accurate proforma invoices for import permits and approvals, ensuring precise shipment of orders and samples.

• Maintaining important records such as Manufacture List, courier contact sheets, and special account set ups.

• Participating in internal study protocol meetings to provide valuable insights on supply and courier set up requirements.

• Supporting the site services logistics coordinators in their day-to-day operations.

• Coordinating the review and action required on custom reports to facilitate efficient decision-making.

• Actively contributing to the investigation and resolution of Quality Events, including delayed or missing shipments and courier events and failures.

If you possess a keen eye for detail and have a strong dedication to delivering exceptional work, this position presents an exciting chance to join our esteemed logistics team. Come and be a part of Thermo Fisher Scientific Inc., where we strive to improve the global well-being through our innovative solutions.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.