Legal Coordinator in London, United Kingdom

Legal Coordinator

Location:

London

Department:

Legal

Salary Details:

Not Specified

Advertising End Date:

23 Mar 2025

Job Description

Legal Coordinator

Please note this role is advertised on a 10 month FTC

The Legal Coordinator will join the News UK Commercial Legal team to manage the timely and efficient coordination of the end to end contracts signing and uploading process, and support the team with daily administrative activities. They will be a key member of a commercially focused legal, data protection and compliance team, working in a fast-paced and varied work environment.

On-site day-to-day responsibilities

Key Team Liaison

• Act as the first point of contact for internal stakeholders and external guests, both in person, online and over the phone. Working closely with other departments such as Finance, Technology and Procurement to ensure professional and seamless communication with the Commercial Legal Team.

Contracts Management System

• Upload and manage commercial legal contracts, ensuring the end-to-end process for approving, signing and storing contracts is completed efficiently and in a timely manner. Act as the primary coordinator for SAP Ariba (internal legal contract management system) and DocuSign. Implementing technical changes and providing training on these systems when required. Provide support to the team to maintain compliance with internal approvals process and procedures.

General Office Management

• Deliver support to the team, including managing incoming and outgoing post, ordering stationery, organising archiving and arranging couriers. Liaise with IT on behalf of the team when required.

• Support the onboarding of new legal service firms and handle other administrative tasks as required.

• Process and arrange payment of legal invoices and ensuring they are tracked against monthly budget trackers over the financial year.

Team Support

• Arrange and coordinate meetings for the team, including internal and external meetings, team training sessions, and other events. Chair and take minutes for meetings, book meeting rooms and provide technical support as needed.

• Manage the HR Internal Risk Register and produce a monthly report. Update monthly Litigation Report documentation as requested by the team.

• Support the Intellectual Property team with Take Down Notices for copyright infringements.

• Support the compliance team with compliance monitoring, including liaising with the business to ensure these actions are complete.

• Facilitate the onboarding process for new joiners to the Legal team, including arranging email accounts, building access, equipment, and desk preparation. Maintain and update new starter documentation.

• Prepare and submit expense claims on behalf of the team, ensuring accuracy and compliance with company policies.

• Arrange travel for the team.

• Manage Engagement Letters process.

Document and Record Management

• Assist in the creation and formatting of documents, including agendas, correspondence, legal documents, contracts, presentations, and reports. Print, collate, and bind materials as required. Maintain and update Legal precedents, when applicable.

• Maintain and update the team’s filing and record-keeping systems, ensuring all documentation is managed with the utmost confidentiality.

• Handle sensitive and confidential company information with the highest level of discretion and professionalism.

Work Experience Management

• Coordinate arrangements for work experience candidates, including security passes, technical equipment, work schedules, and confidentiality agreements.

Ad Hoc Project Work

• Project management: provide support on ad hoc projects within the Legal team as required.

The above is not an exhaustive list of responsibilities. You may be required to perform additional tasks as necessitated by the needs of the team and the evolving scope of the role. This role is office-based, requiring attendance at the workplace five days a week.

What We’re Looking for in a Candidate

• Experience : Previous administrative experience and efficient diary management skills are essential.

• Discretion : Understands and respects the importance of confidentiality and protects sensitive information appropriately.

• Proactive and Positive Attitude : A motivated team player who takes initiative and approaches tasks with a proactive, positive attitude.

• Organisational Skills : Capable of managing a varied workload in a fast paced environment, prioritising tasks effectively, and meeting deadlines.

• Communication Skills : Excellent oral, written, and presentation skills. Confident in drafting, proofreading, and editing documents for accuracy in spelling, grammar, and punctuation.

• Attention to Detail : Highly organised, methodical, and meticulous, taking pride in the quality and precision of their work.

• Interpersonal Skills : Able to interact positively and professionally with colleagues at all levels of the company, serving as an ambassador for the Legal team.

• Technical Proficiency : Advanced skills in Microsoft Office applications (Word, Excel, PowerPoint). Familiarity with Google Workspace (Gmail, Google Docs, etc.) is advantageous. Experience with Concur and Ariba would also be beneficial.

At News UK, we know the value of working together, which is why we operate a hybrid working policy with a minimum of three days a week in the office. Being in the office allows us to collaborate, innovate, and thrive as a team in our vibrant and dynamic workspace. Some roles may require more office-based days depending on the nature of the position, so we encourage you to speak with your recruiter to learn more about what’s required for your role.

We are News UK : One of the leading media businesses in the UK and Ireland. Our newsbrands include The Times, The Sunday Times, The Sun, The Sun on Sunday and The TLS. Our national broadcast brands include talkSPORT, Times Radio, Talk and Virgin Radio UK, and we have market-leading local radio stations across Ireland. Our world-famous brands provide news, analysis, opinion and entertainment to almost 40 million people each month. Spanning print and pixel, audio and video, events and experiences, our multiplatform brands are home to a plurality of opinion, representing the diverse communities we serve. News UK is wholly owned by News Corp.

Life at News

Driven by passion, guided by principles and acting with purpose. We represent, reflect and reach the nation, telling the stories that matter. We inform our audiences so that they can make decisions based on trusted information.

To do this, we believe our employees must represent different backgrounds, perspectives and experiences. We strive to maximise and encourage every individual’s potential and ensure everyone feels valued. We support this through ourDiversity, Equity and Inclusion Strategy (https://www.news.co.uk/more-than-the-news/diversity-inclusion/) , which focuses on three main priorities – attracting talent from a wider, more representative pool, developing equity programmes to drive better representation in our leadership, and ensuring diversity and inclusivity in our workforce as well as the journalism and content we produce. We also currently have13 employee led networks and groups (https://www.youtube.com/watch?v=IMCi-KiMlL4&t=2s) that support our strategy and connect like minded employees socially.

Benefits

Some of our benefits include:

• Maternityleave up to 18 weeks full basic salary &paternityleave up to 2 weeks

• Wide range oftrainingavailable, plus full LinkedIn Learning access

• Private medical insuranceincluding coverage for pre-existing conditions

• Discounted gym memberships, free ClassPass at Home, weekly virtual yoga classes

• ‘Bikes for Work’and ‘Electric Car’ scheme

• Up to 60% discount on Harper Collins books

• Access to exclusive events and competitions with exciting brands such as talkSPORT, Virgin Radio UK & The Times. Weekly virtual panel chats with top journalists and celebrities

• Access towellbeing benefitssuch as EAP, physio/massage and counselling

• A generouspensionscheme with employer contributions of up to 5%

• 25 daysholiday, plus bank holidays and up to 4volunteeringdays per year

We want to ensure that everyone has the opportunity to perform to their best when applying for a role. If you would like to receive any information in a different way or for us to do anything differently to support you apply for any of our roles please contact us on [email protected] .