Legal Assistant/ Paralegal in London, United Kingdom

Legal Assistant/ Paralegal

Job ID

163178

Posted

23-Apr-2024

Service line

REI Segment

Role type

Full-time

Areas of Interest

Investment Banking, Investment Management, Legal

Location(s)

London – England – United Kingdom of Great Britain and Northern Ireland

We have a great opportunity available for a corporate Paralegal / Legal Assistant to join our Legal team in the UK.

Your duties and responsibilities:

• Statutory books & meetings:

• Assisting with maintaining the statutory books for a number of CBREIM entities.

• Assisting with the scheduling and coordinating of the related meetings for a number of UK regulated entities including distributing materials, taking minutes and providing assistance with signatures/document management

• Liaising with external service providers in relation to information required for the maintenance of off-shore entities

• Corporate approvals and UK corporate signatures:

• Coordinating approvals and drafting resolutions and board minutes for corporate/member approvals

• Preparing and managing companies house filings for the UK incorporated entities (varies from quarterly to yearly, as well as ad hoc tasks)

• Coordinating and documenting resignation of directors, and other ad hoc items which occur throughout the year in relation to UK incorporated entities

• Legal Documents:

• Lead on the negotiations of NDAs, PoAs, and other ancillary documents with support from the UK legal team and other external service providers

• File all documentation, and keep an accurate and succinct file of all matters and documents

• Track NDAs, PoAs, and other legal processes and timelines for the UK legal team

• Assisting with development and maintenance of UK legal team know how materials

• Signature process and coordination of matters:

• Acting as main point of contact for confirming signature blocks/authorized signatories and coordinating the signature process for documents

• Maintaining/updating checklists, and providing ongoing status updates as and when required

• Working with the UK legal team to assemble executed documents, closing sets, and update agreement trackers

• Administrative tasks:

• Updating and maintaining databases and internal repositories

• Updating of library and third party legal resources

• General administration tasks and assisting the legal team with other ad-hoc duties

• Manage internal online company books system (H Cue) for updates to each UK based CBREIM entity, and manage other internal systems, such as Bankline (a payment system)

Personal specification requirements

• Ability to prioritise work and manage time effectively to meet deadlines; preparing and delivering a comprehensive and coherent work product.

• Ability to liaise with lawyers and clients (where appropriate) on ad hoc assignments as well as ongoing deals.

• IT literate with a good knowledge and competency in the use of Microsoft Word and Excel.

• Excellent organizational skills, analytical skills, attention to detail and able to multi-task.

• Excellent communication skills with the ability to communicate with people at all levels, including senior stake holders, clients and external advisors.

• Knowledge of legal terminology and principles.

• Proactively managing matters, and proactively thinking about improving systems and processes to streamline workloads.

• Willing to seek challenges, take over difficult or unconventional projects and be able to take on projects at any stage.

• A motivated self-starter who is team-orientated and able to use their initiative.

• Previous paralegal experience working in an international law firm is advantageous.

• Legal degree or equivalent with an LPC qualification is preferred but not a necessity.

What we offer you!

• An attractive and performance-related compensation, in line with your background, skills and personal value for the organization and a (discretionary) bonus;

• An open, cooperative and dynamic company culture;

• Challenging work in an expanding and global real estate company;

• Become an integral part of our Legal team, in which your ideas are greatly valued;

• Many learning & development opportunities and motivated and highly professional colleagues;

• Modern workplace in the heart of London;

• (Cash) car allowance;

• Pension scheme & Life Assurance;

• Private medical insurance;

• Two community leave days (leave days that can be used for a ‘diversity day’ or a ‘day to volunteer‘ or two days to volunteer);

• 25 days of annual leave + 2 extra days for Christmas.

We are an inclusive employer and consider diversity to be critical to innovation. People are our greatest resource, and we encourage applicants who partially fit the above criteria to apply if they feel the posting has not captured their relevant strengths. #CBREIM

Investment Management

CBRE Investment Management is a leading global real assets investment management firm operating in over 30 offices and 20 countries around the world. Through its investor-operator culture, the firm seeks to deliver sustainable investment solutions across real assets categories, geographies, risk profiles and execution formats so that its clients, users, people and communities thrive.

Find out more (http://www.cbreim.com)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)