Legal Assistant (DU and EN) in an international Law Firm

Job title:

Legal Assistant (DU and EN) in an international Law Firm

Company:

Page Personnel

Job description

Coordination of Office Procedures:

• Efficiently coordinate workflows and administrative processes.
• Follow the organization’s policies and procedures.
• Maintain positive relationships with supervisors, colleagues, and clients.

Teamwork:

• Act as a member of the secretarial team and provide support during absences.
• Handle group calls and volunteer for extra work when available.

Confidentiality:

• Ensure the highest level of confidentiality for all client and organizational information.

Diary Management:

• Manage the daily schedules of attorneys, including meetings and travel arrangements.

Client Communication:

• Effectively communicate with clients via phone and email.
• Sort and process client emails and documents for attorneys in their absence.

Document Preparation:

• Draft and type correspondence, documents, and presentations from various sources.
• Ensure accuracy and clarity in final versions and timely completion.

Filing and Records:

• Use the organization’s computer systems effectively.
• Maintain both hard copy and electronic filing systems.
• Provide support with research.

Timekeeping:

• Enter attorneys’ timesheets into the system and meet monthly deadlines for final entries.

Billing Support:

• Assist with the billing process, coordinating with billing teams as needed.

Expense Reimbursement:

• Work with the accounts department to process reimbursements and payments.

Handover Notes:

• Maintain up-to-date handover notes for each designated attorney.

Other Duties:

• Responsible for additional secretarial and administrative tasks as requested.

supportive enviroment|Growing Opportunities

• Detail-oriented and flexible.
• Intelligent and proficient in Office 365 and other relevant software (Intap, threeE, elite, Chromeriver).
• A good mix of young and old in the team, with the ability to adapt to different ages.
• Proactive and able to work in a supportive role.
• The new employee will be assigned a mentor/buddy during the first few months.

We are a dynamic organization with an American model focused on providing high-quality legal services. To expand our team, we are looking for an enthusiastic Team Assistant to support us in a fast-paced environment.Market-Conform Salary: Competitive compensation that aligns with industry standards.Home Office: Option to work remotely, providing flexibility and convenience.Flexibility: Adaptable work hours and arrangements to support work-life balance.Growing Opportunities: Potential for career advancement and professional development within the organization.Learning and Training: Opportunities for on-the-job training and skill enhancement to support employee growth.Warm and Supportive Environment: A positive workplace culture that fosters collaboration and support among team members.

Expected salary

€60000 per year

Location

Bruxelles

Job date

Wed, 16 Oct 2024 22:04:19 GMT

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