Key Expert 3: Events management expert in Brussels, Belgium

Key Expert 3: Events management expert

City/Country Location Details Brussels/Belgium

Employment Status

Job Type Consulting

Project title: European Commission Service for Foreign Policy Instruments, Knowledge Management Support Services

Reference number: EC-FPI/2024/EA-RP/0013

Duty station: Brussels, Belgium

Indicative start date of the project: End of March 2025

Project duration: 48 months

Deadline for submission of the 1 st round of applications: 28 th October 2024

The specific objective (Outcome) of this contract is to strengthen existing and establish new sustainable and systematic mechanisms and processes to foster, capture, use and disseminate knowledge more effectively in the areas of rapid response, and conflict prevention, peacebuilding and crisis preparedness.

The expected outputs of this contract are concentrated in four interlinked areas/components as follows:

• Knowledge Management & Research: Knowledge production and capture are effectively strengthened, and individual and institutional experiences, good practices and knowledge better harnessed, including through the provision of external analyses and research (both desk and on the ground), and through contributions and in complement to existing EU analyses and data gathering processes (including but not limited to conflict analysis screening, structural country assessments, and sector evaluations, and in close coordination with relevant EU services, including DG INTPA, DG NEAR, DG ECHO, the EEAS and JRC).

• Monitoring & Evaluation: Independent high-quality monitoring and evaluation of FPI crisis response, conflict prevention and peacebuilding actions, including the identification of lessons learned and recommendations, is undertaken, taking into account the added value and specificities of FPI, and their connectedness, complementarity and coherence with other EU and non-EU interventions. 2021.1 Page 5 of 19 b8eannexiitorfeeen.doc

• Events: The sharing, gathering and exchange of information, analyses, and lessons learned, and the capacities of staff are strengthened through the organisation of relevant and highquality events.

• Communication & Visibility: Awareness, visibility and understanding of FPI’s work internally and across relevant European Commission services, as well as within the EU Member States, partner countries and organisations in the fields of rapid response, conflict prevention, security and peace, and in support to democracy, human dignity and the rule of law, including at very short notice and in demanding circumstances such as post-disaster and conflict zones, is strengthened.

Key Expert 3: Events management expert (440 working days)

Duties: The part time Event Management expert reports to the Team Leader. The Key Expert will be responsible for all work related to organising meetings and events.

Qualifications and skills

• A university degree in Management, Marketing and/or Communications or related field;

• Proficiency in oral and written English, excellent text drafting and editing skills;

• Working knowledge of French will be an asset;

• Excellent organising skills demonstrable with relevant experience;

• Ability to work with people of different nationalities, religions and cultural backgrounds;

• Computer literacy (minimum: MS Office).

General professional experience

• Minimum five (5) years of relevant professional experience in the field of events management, campaigns, and/or events programme development.

• Strong writing and reporting skills. Specific professional experience

• A minimum of two (2) years of experience in organising the logistics for high-profile and/or sensitive events and initiatives (conferences, seminars or workshops);

• Proven working experience in managing events within the framework of EU external assistance programmes.

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