Junior Administrator in Bristol, United Kingdom

Junior Administrator

Job ID

173977

Posted

20-Aug-2024

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Bristol – England – United Kingdom of Great Britain and Northern Ireland

Role Purpose

The role provides administrative support to the Markets business in Bristol, including the general day-to-day running of the office. Responsibilities include setting up client meetings with refreshments, managing the meeting room diary, and other related tasks.

Key Responsibilities

•Reception / front of house duties

•Greeting clients, making drinks, etc

•Looking after meeting rooms / setting up meeting rooms for meetings / booking meeting rooms

•Organising/assisting with internal office events

•Making travel arrangements for staff, including trains, hotel, flights

•Job setups to include registering any new clients and for IDA’s

•Carrying out conflict checks

•Creating property plans using the correct software

•Working closely with the three other support staff to ensure deadlines are met

•Creating new and updating opportunities on Client IQ

•Support for OPRE/ Lease Consultancy team

•Manage office Barclaycard spending & collate monthly spreadsheet/receipts

•Coding up Envirorisk and Groundsure invoices

•Office maintenance duties including servicing printer, office shredding, ordering stationery etc

•Assisting with onboarding of new staff

•Management of IT assets i.e company laptops, mobile phones

•Arranging staff headshots with professional photographer

•Updating internal documents such as office organogram on a regular basis

•Management of keys for Property Management Keys – logging and tracking. Releasing to authorised persons.

•Set up IT for meeting rooms prior to prearranged meetings/events.

•Liaison with EQ building management team in respect of events and distribution of EQ communications.

•Other ad-hoc administrative duties, as required.

Person Specification/Requirements

•Maintains a positive attitude towards routine tasks

•Accurate and exceptional attention to detail

•Pro-active and enjoys working autonomously and as part of a wider team

•Proficient in using Microsoft Office (Word, Excel, Outlook)

•Flexible approach to work

•Excellent communication skills, both verbally and in writing

•Team player with good interpersonal skills

•Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met

•Ability to work well in a pressured office environment and with a team

Working at CBRE

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mind-set is encouraged. You’ll realize your potential with challenging work, fast-paced assignments, an environment of constant learning and commitment to results. To enable your success, we provide the best tools, training and leaders in the industry.

Our collaborative culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Creating the real estate solutions of tomorrow, so businesses and people thrive. This informs everything we do—from diversity, equity, and inclusion to sustainability initiatives to workplace safety and wellbeing.

At CBRE, we believe that the more perspectives we have, the more dimensions we see. We welcome people with different backgrounds and experiences across industries to apply for open positions even if you do not match every element of the required skills. To discover more about what it’s like to work at CBRE, visit Life at CBRE.

About CBRE

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2023 revenue). The company has more than 130,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

Equal Opportunities

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. For information about accommodations we can make during the recruitment process, please visit: https://www.cbre.co.uk/careers/accommodations

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)