Japanese Speaking Head of Administration

A Japanese company in London is currently recruiting a Head of Administration to work in their office in Enfield, North London. The successful candidate will be responsible for Managing the key administrative functions of the company as well as negotiating key contracts for company infrastructure.

Full fluency in English and business level fluency in Japanese is essential for the role. Experience working in contracts or legal matters is advantageous for the role. TYPE : Permanent, full-timeWORKING HOURS : from Monday to FridaySALARY : 35 – 50K (depending on experience) START : ASAPLOCATION : Enfield, North London (office-based)

VISA : The company is not able to support visasHead of Administration Main Responsibilities:

Legal and Compliance

• Negotiate and maintain key contracts relating to company infrastructure, i.e. property, insurance, utilities etc.
• Pro-actively ensure complete regulatory and legal compliance
• Renewing existing licenses when appropriate, researching any gaps in compliance and taking appropriate action to protect the company (Examples would be Alcohol, AWRS, GDPR, Modern Slavery, REACH etc)
• Liaise with the legal partners as appropriate
• Review contracts for all departments and negotiating where appropriate
• Compliance with applicable Laws & Regulations relevant to business activities
• Safeguarding Assets
• Draft, maintain, and distribute key internal documents, forms, and policies

Finance

• Together with the finance team, ensure compliance with all taxes and duties and maintain data as appropriate
• Manage the Company’s car fleet
• Support the finance team in preparing for financial audits
• Support technical and operations teams for external audits
• Liaise with the parent company as appropriate for internal audits/control systems and provide the necessary information. Ensure that the Company has the policies and procedures in place to conform with the Internal Control System Objectives, i.e.
• Effectiveness & Efficiency of Business Operations
• Reliability of Financial Reporting

Others

• Manage the introduction of new systems as well as updating and implementing existing ones
• Adhere to the company’s Health and Safety Policy and enhance compliance
• Build company image by enforcing ethical business practices
• Maintain quality service by establishing and enforcing organisation standards
• Communicate Company policies and decisions to staff
• Facilitate co-operation between departments and a smooth-running company
• Ensure an effective and productive office environment
• Ensure that the policies and directives of the parent company are enforced
• Support the CEO with tasks and projects as requested

Head of Administration Ideal Candidate:

• 5+ years of business experience at a Japanese company (ideally in Japan)
• English and Japanese speaking, writing, and reading skills
• Understanding of corporate operation related to legal and finance
• Proficiency with computer tools (minimum MS Office, excel)
• Flexible and able to respond quickly and effectively to changing priorities
• Excellent problem-solving ability
• Excellent ability to lead your team toward your objectives
• Excellent communication, organizational, and interpersonal skills

All applicants for the Head of Administration must have the right to work in the UK as the Company is not able to offer visa support.If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.