Job Summary

Under the direct supervision of the Senior RMM Associate and the Senior AVRR Associate, the intern will support current activities implemented by the IOM Belgium and Luxembourg Country Office that include, but are not limited to, supporting the implementation of the Assisted Voluntary Return and Reintegration (AVRR) programme.

Key Responsibilities

General Functions

• In close coordination with the Senior RMM Associate and the Senior AVRR Associate, provide assistance with the overall implementation and following up on the project activities;
• Preparing and following up the application files in the appropriate databases;
• Support with the preparation of pre-departure formalities, such as preparation of contracts, reception of travel documents, etc.;
• Compiling invoices for payments by the Accounts Department;
• Draft meeting reports and minutes as well as IOM documents and forms related to IOM operational and administrative matters;
• Assist with the organization of events and conferences;
• Assist in drafting public information documents, website articles, LinkedIn posts, press releases and information dissemination on IOM activities towards public and private organisation;
• Contribute to the identification and development of project ideas and proposals in the field of MPA;
• Participate in project and team coordination meetings;
• Provide clerical assistance to the MPA team and ad hoc support to other Country Office project teams as needed;
• Any other tasks as may be required.

Learning Objectives

• The successful candidate will be part of an international professional environment, within the United Nations system.
• The intern will gain expertise in the field of migration and more specifically in the area of community sponsorship (CS) and integration, voluntary return and reintegration, housing solutions, resettlement and assistance to vulnerable migrants.
• The candidate will become acquainted with the work of the Belgian government institutions, such as Fedasil and the Office of the Commissioner General for Refugees and Stateless Persons.
• The intern will gain a better understanding of IOM’s work, as an inter-governmental organization in the field of migration with actors such as the European Union, governments and other partners to help ensure the orderly and humane management of migration.

Required Qualifications

Education

• Bachelor”s degree in Migration Studies, Communications, International Relations, Sociology, Anthropology or other relevant fields of study from an accredited academic institution.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Applicants to IOM internships must, at the time of application, meet one of the following requirements:

• Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
• Have graduated with a university degree and, if selected, must commence the internship within one year of graduation.

Experience & Skills

• Excellent writing and drafting skills are a requirement.
• Excellent communication skills are a requirement.
• Strong organizational skills are a requirement. First working experience or internship within the national public sector/ NGOs related to migration or project management would be highly desirable.
• Knowledge of the Belgian context and policies in the field of integration of beneficiaries of international protection, community sponsorship and/or housing solutions is an advantage.

Languages

• Fluency in English is required.
• Fluency in Dutch and in French is an advantage.

IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Other

The internship is subject to local recruitment: only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

The intern is expected to apply and obtain a scholarship to cover his/her costs of living during the internship. An application can be submitted, for instance, to the Flanders Trainee Programme – Departement Buitenlandse Zaken (fdfa.be), Wallonie-Bruxelles International (wbi.be) or Erasmus+ program.
The start of the internship position is based upon availability of funding for the position.

IOM reserves the right to contact shortlisted candidates only.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
3. Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
4. IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
9. IOM reserves the right to contact shortlisted candidates only.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies